Accounting Specialist @ DO #1645

Monroe School District•Monroe, WA

1d•Onsite

About The Position

The Accounting Specialist is responsible for performing a variety of financial department functions while assisting the Chief Financial Officer in monitoring the over-all accounting and budgeting of District funds in accordance with District policies and procedures as well as State and Federal requirements for school district accounting. Additional responsibilities include directing and providing guidance for fiscal staff, providing exemplary customer service, and consistently projecting a professional and positive image of the office and the District.

Requirements

Bachelor’s degree in accounting, business management or related field OR an Associate’s degree or equivalent in accounting/business; AND at least five (5) years’ of recent experience in budget, accounting, payroll or related work, preferably in a public school district setting.
Experience beyond the five (5) year requirement that provides the required knowledge, skill, and ability may substitute for all or part of the degree requirement at the District’s discretion.
Valid Washington State driver’s license or evidence of mobility
Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance
I-9 employment eligibility in compliance with the Immigration Reform and Control Act
HIV/HBV training (obtain within 60 days of hire date – District provided)
Human Resources new hire training (obtain within 60 days of hire date – District provided)
Demonstrated knowledge of school district (preferred) accounting principles, reconciliations, and record keeping
Ability to calculate figures and amounts, such as discounts, proportions, percentages and totals and to apply concepts of basic mathematics
Skills in the use of office software programs and automated database accounting systems, preferably WSIPC, Skyward, or Qmlativ software programs
Skill to read and interpret rules and laws and apply them with good judgment in a variety of situations
Ability to maintain a collaborative environment with frequent changes in priorities and interruptions
Ability to handle confidential matters, maintain high standards of professionalism, ability to present and communicate effectively in verbal and written form, with the public, District staff, parents, and others
Ability to compose, edit, and format documents with correct grammar, spelling, and punctuation
Ability and willingness to engage in professional development, and continuous improvement processes
Ability to establish and maintain effective working relationships with students and staff
Ability to perform duties with awareness of District requirements and Board policies
Proactive communication abilities

Nice To Haves

Experience preferably in a public school district setting.

Responsibilities

Monitor accounting and budgeting for the General Fund, Associated Student Body (ASB) Fund, Capital Projects, Debt Service Fund, Transportation Vehicle Fund, and Trust Funds
Provide knowledgeable guidance for staff in the production of (and serve as a back-up when needed) purchase orders, audit and payment of procurement card transactions, invoices, expense and travel claims, issuance of warrants, reports for board approval, grant claims, receipting, depositing, and other accounting duties and tasks.
Audit daily cash transmittals from buildings, receipt payments made at district office and online (PayPal) and make daily deposits at the bank.
Accurately track and prepare weekly transmittal documentation to move deposits from bank to county treasurer.
Manage Banking business by keeping signers on accounts current and ordering banking supplies
Prepare month-end and year-end journal entries, and oversee journal entries prepared by other staff
Assist in monitoring compliance with procurement, purchasing, bid and quote requirements
Assist in maintaining an extensive and detailed chart of accounts for revenues, expenditures, and balance sheet accounts
Prepare department and school budgets, and help work with program administrators to track and maintain budgets, including projected costs, budget transfers/increases, and special cost budgets
Generate various spreadsheets and computerized reports from District financial software systems, using queries, and different selection criteria for individualized data
Know and follow District policies and procedures, as well as state and federal requirements for school district accounting
Help interface with the annual audit process, assist in evaluations of internal controls, and periodically conduct internal audits, making recommendations for improvements where appropriate
Update business practices, procedures, and provide guidance to schools and departments
Initiate, and help plan and conduct meetings for the purpose of providing technical assistance or training, for accounting and financial related policies, regulatory compliance, and collaborating on job responsibilities
Provide records for audit or public records requests, and apply appropriate retention and disposal requirements over financial services department records
Use Microsoft Office products such as Word and Excel, Skyward, EDS, Google Docs, BoardDocs, email/calendaring etc.
Take initiative towards work tasks and projects and participate in fostering a collaborative team work setting
Provide office coverage and timely customer service in person, by telephone, and email
Demonstrate professionalism through punctuality and minimal absences