ACCOUNTING SPECIALIST

ORielly Chevrolet Inc•Tucson, AZ

17h•Onsite

About The Position

This Accounting Specialist position involves recording payments to customer accounts and maintaining accounts receivable records. The role requires taking appropriate collection action on accounts more than 30 days old and reconciling and depositing all monies received by the dealership. Key responsibilities include daily reconciliation and deposit of service and parts receipts, including charge cards, and processing monies from vehicle sales. The specialist will be responsible for entering finalized cash receipts, updating accounts receivable ledgers, and filing all related financial records. Daily tasks also encompass preparing cash deposits and filling out cash control sheets, as well as monthly reconciliation of statements and follow-up on collections. Additional duties include performing background checks for credit applications, approving current charges, processing daily credit card deposits, and researching and processing charge backs, returns, and bad checks. The role also involves handling accounts receivable phone calls and emails, updating customer account information, cross-training others, filling in for other administrative positions as needed, and assisting with special projects. Maintaining a professional appearance and a neat work area is also expected.

Requirements

Two to four years related experience and/or training; or equivalent combination of education and experience
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
Enters finalized cash receipts and updates accounts receivable ledger by customer.
Files all cash receipt records, check stubs, and bank receipts.
Prepares cash deposits and fills out the cash control sheet daily.
Reconciles statements and follows up collections as necessary.
Prepares accounts receivable statements monthly.
Performs background checks on credit applications.
Gives approvals for current charges.
Processes daily credit card deposits.
Researches and processes charge backs, returns, and bad checks.
Answers accounts receivable phone calls and emails, follows up on inquiries.
Updates customers' account information.
Cross-trains others for this position as directed by management.
Fills in for other administrative positions as needed and directed by management.
Assists with related special projects as required.
Maintains a professional appearance and neat work area.
Other duties as assigned.