Accounting Specialist

City of Boulder (CO)•Boulder, CO

44d•$25 - $37•Hybrid

About The Position

Under limited supervision, the Accounting Specialist provides purchasing, accounts payable and other financial support for the Utilities department as well as the Transportation and Mobility department (two (2) departments). The Accounting Specialist has a high attention to detail, prepares financial information and provides a variety of support functions to process and maintain records for financial transactions. Participates as a member of a team, supporting the efforts of a customer service-oriented organization devoted to operational excellence.

Requirements

Ability to be a proactive thinker and consider needs of other roles to identify ways to improve services to both internal and external customers and implement ideas that help others perform their duties.
Ability to conduct research independently, perform analysis and provide recommendations.
Ability to demonstrate a high attention to detail and proficient at performing financial transactional processes using a variety of tools including spreadsheets and enterprise software systems.
Ability to demonstrate proficiency with Microsoft Office, especially proficient with Excel spreadsheets.
Ability to demonstrate strong math skills.
Ability to establish and maintain productive working relationships with individuals at all organizational levels and suppliers.
Ability to establish financial record keeping procedures, ensuring effective management of records.
Ability to proactively and effectively plan and execute work to meet deadlines and respond to urgent questions in a timely manner.
Ability to quickly adapt to changing circumstances and priorities with an ability to adjust own processes and behaviors to achieve shared goals.
Ability to take proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Use all required safety equipment and follow all safety regulations, policies and procedures. Report all accidents and damage to city property.
Ability to work effectively as a member and leader of formal and informal teams; understands the interests and concerns of others and is able and willing to share and receive information.
Skill in and experience with financial ERP systems.
Skill in effective verbal and written communication, including the ability to communicate clearly.
Skill in identifying what needs to be done and taking initiative before being asked or before the situation requires it.
Skill in interacting tactfully with the public and coworkers while delivering excellent customer service.
Valid Driver's License and ability to maintain an acceptable motor vehicle record.
Have and maintain acceptable background information, including criminal conviction history.
Associate's degree in Public Administration, Business Administration, Accounting or related field; or equivalent of four (4) years' experience may substitute for the education requirement only.
Four (4) years of previous work accounting experience processing financial records and compiling data and statistics.

Nice To Haves

Ability to demonstrate experience working in a financial role in a government agency or public utility.
Ability to understand, apply and explain municipal codes, ordinances, regulations, and policies.
Knowledge of and experience with Workday Financials.

Responsibilities

Works as part of a team to provide specific financial, technical, or other financial support. With a high attention to detail, prepares financial information and provides a variety of administrative support functions to process and maintain records for financial transactions.
Identifies and analyzes problems as well as helps to develop solutions to facilitate process improvements and ensure financial guidelines and regulations are followed.
Participates as a member of a team, supporting the efforts of a customer service-oriented organization devoted to operational excellence. Works in a collaborative manner to foster teamwork with other city departments and divisions.
Reviews requisition requests from the two (2) departments, interprets City purchasing policies and procedures to review proposals from suppliers, enters new Purchase Orders and Supplier Contracts in Workday and follows up on change requests.
Processes and audits invoices for payment.
Procurement Card Liaison for the two (2) departments and works with the Finance department on obtaining new procurement cards, deleting cards, and adjusting credit limits for emergencies. As the Liaison, provides training for Utilities and Transportation and Mobility department staff on the proper use of procurement cards.
Conducts audits on monthly procurement card transactions.
Assists with reporting and tracking deadlines across the two (2) departments staff.
Interacts with the public, city staff and suppliers to provide information, answer questions and resolve problems associated with supplier payments, reimbursements, revenues, and expenditures.
Coordinates with the Finance department regarding transaction processing, annual financial audits, retrieval of financial documentation and any other financial research.
Assists in creating financial procedures for newly identified projects throughout the two (2) departments.
Ensures compliance with the Finance department year-end accounting procedures and deadlines for the two (2) departments.
Analyzes the prior year's expenses for the two (2) departments to determine blanket purchase order amounts for each supplier's new purchase order.
Conducts year-end review of all Utilities and Transportation and Mobility department PO's/Contracts and coordinates with department supervisors for year-end closure process.
Manages, creates, and submits monthly, quarterly, and annual billings to various internal and external customers for the two (2) departments. Audits information received for invoicing to ensure accuracy and completeness. Responds to customer inquiries regarding their invoices.
Create new customer requests in Workday and collaborates with Central Finance on the final set up.
Prepares and records deposits for the two (2) departments. Collaborates with the Finance department on any Utilities or Transportation and Mobility departmental electronic fund transfers.
Responsible for knowing and complying with all city and department policies and participating in professional training and development.
Performs related duties as required to meet the needs of the city.