Accounting Specialist

The Pharmacy Hub • Fort Lauderdale, FL

49d • Onsite

About The Position

The Accounting Specialist is a hands-on, business-facing accounting role that sits at the intersection of the general ledger and daily operations. This is not a siloed desk job: the person in this seat owns real transactional work — accounts payable end-to-end, purchase orders, vendor reconciliations — while also carrying meaningful general ledger, close, inventory, and margin responsibility. The role is deliberately weighted toward accounting. Roughly 60% of the time is spent on general ledger work, month-end close, reconciliations, inventory and margin analysis, and revenue recognition support; roughly 40% is spent owning the accounts payable cycle and supporting accounts receivable. That balance is expected to shift further toward analysis as AP workflows are automated in NetSuite. Because The Pharmacy Hub moves physical product, this role requires someone who understands how inventory, cost, and margin actually behave — not just how they are journalized. The Accounting Specialist will work directly with warehouse, procurement, and operations teams to make sure what happens on the floor is accurately reflected in the ledger, and will use NetSuite and Excel to turn that data into analysis leadership can act on. This position reports to the Senior Financial Controller and works closely with the Senior Accountant, Financial Analyst, Accounts Receivable Specialist, and the CFO.

Requirements

• Bachelor's degree in accounting or finance; CPA or CPA candidacy a plus, not required
• 4–7 years of progressive accounting experience, including full-cycle general ledger, month-end close, and reconciliations
• Hands-on accounts payable experience including purchase orders, three-way match, and vendor reconciliation
• Working knowledge of US GAAP, including revenue recognition principles
• Experience in an inventory-intensive business — distribution, wholesale, pharmacy, manufacturing, e-commerce, or 3PL — with real exposure to inventory costing and gross margin
• Hands-on NetSuite experience strongly preferred; equivalent ERP experience (SAP, Oracle, Acumatica, Sage Intacct) considered with demonstrated ability to ramp quickly
• Advanced Excel skills: pivot tables, lookups, large data sets, and reconciliation modeling
• Demonstrated comfort working cross-functionally with warehouse, procurement, and operations teams rather than only within finance
• Strong analytical and problem-solving skills, with the ability to explain financial results in plain language
• Excellent attention to detail, organization, and ownership of deadlines in a fast-paced environment

Nice To Haves

• CPA or CPA candidacy

Responsibilities

• Own the full-cycle accounts payable process: review, code, and process vendor invoices and purchase orders in accordance with company policy
• Create, maintain, and reconcile purchase orders in NetSuite, including three-way match against receipts and invoices
• Reconcile vendor statements, research discrepancies, and resolve them directly with vendors
• Prepare and process weekly check runs, ACH, and wire transfers; ensure proper documentation and approvals prior to payment
• Maintain accurate vendor master data, including banking details, terms, and W-9/1099 information
• Manage AP accruals and AP-related reconciliations at close; monitor aging and payment timing against cash planning
• Support revenue recognition in accordance with US GAAP, including review of customer arrangements, cutoff, and deferred revenue schedules
• Back up and support the Accounts Receivable function: invoicing accuracy, cash application, aging review, and collections escalation
• Reconcile revenue and AR subledgers to the general ledger; research and resolve billing and payment discrepancies
• Partner with Operations, Procurement, and Sales to understand how transactions originate and ensure they are captured correctly in the system
• Use NetSuite as the primary system of record; build and maintain saved searches, reports, and reconciliations that reduce manual work
• Build and maintain Excel models and analyses (advanced formulas, pivot tables, large-data manipulation) that support close, inventory, and margin review
• Identify manual, error-prone, or undocumented processes and convert them into documented, repeatable, automated procedures
• Contribute to strengthening internal controls across ordering, receiving, inventory, AP, and AR
• Translate financial data into clear, plain-language insight for non-financial stakeholders

Benefits

• 401(k) with up to 4% matching
• Medical, dental, vision and life insurance
• Paid time off that grows with your tenure

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level