Accounting Specialist
About The Position
The Accounting Specialist supports the Finance and Accounting Department across payroll, timekeeping, billing, accounts payable and receivable, and financial reporting. The role helps maintain accurate and compliant financial records and supports company policies and applicable regulatory requirements. The position is remote; residence in the Fort Lauderdale area is preferred. Responsibilities include preparing periodic, monthly, quarterly, and annual financial reports; supporting jurisdictional filings, 1099 reporting, and project and program management reporting; handling customer invoicing and accounts receivable reconciliation and follow-up; processing vendor invoices, disbursements, and employee reimbursements; maintaining vendor and subcontractor records; supporting payroll, timekeeping, project onboarding, and year-end processing.
Requirements
- At least 2 years of accounting experience preferred.
- Project-based accounting experience and thorough knowledge.
- Preparation of periodic, monthly, quarterly, and annual financial reports.
- Expertise managing accounts payable and accounts receivable.
- Accounts reconciliation skills.
- Payroll and timekeeping experience.
- Vendor and subcontract management expertise.
- Strong written, oral, and presentation skills.
- Customer-service orientation.
- Detail orientation and focus on compliance, best practices, and continuous improvement.
- Bachelor’s degree in Accounting, Finance, or Business Administration required.
Nice To Haves
- Federal contracting/DCCA compliance experience is highly desired.
- Experience in the services or staffing industry is a plus.
- Experience with Unanet, Procas, Deltek, or other government-contractor-tailored project-based accounting software is strongly preferred.
- Paychex or similar payroll/PEO platform experience.
- Expensify experience is a plus.
- Experience with Microsoft 365, SharePoint Online, and OneDrive.
- High proficiency with Microsoft Excel, including pivot tables and macros; and with Word and PowerPoint.
- DocuSign and Adobe DC Pro proficiency is preferred.
- Residence in the Fort Lauderdale area is preferred.
Responsibilities
- Support preparation of periodic, monthly, quarterly, and annual financial reports.
- Support quarterly jurisdictional reports, including sales and use tax, property tax, and other statutory filings.
- Prepare 1099 reporting and support project and program management reporting.
- Prepare periodic, weekly, monthly, milestone, and deliverable invoices.
- Reconcile receipts and apply payments to accounts receivable; follow up on variances until resolved.
- Monitor outstanding and past-due receivables at least every 15 days.
- Set up customers for direct ACH or wire payments where available, and monitor and deposit checks as necessary.
- Review and retrieve or import subcontractor timesheets for labor accrual reconciliation.
- Review and retrieve employee and subcontractor expense reports and process employee reimbursements.
- Track, save, and reconcile subcontractor invoices against timesheets and general ledger accounts.
- Create and maintain vendors in accounting and bank payment systems; maintain vendor and subcontractor profiles and support onboarding.
- Track, save, and reconcile vendor invoices.
- Generate weekly accounts payable selection reports and weekly ACH, wire, and check disbursements.
- Support 1099 reconciliation, W-9 collection, and filings.
- Respond to payment inquiries and resolve them as necessary.
- Set up new employees in the PEO/payroll system.
- Import and reconcile timesheets and labor data; support payroll submission and reconciliation.
- Support new project onboarding and accounting-system setup; create project timekeeping assignments and initial timekeeping budgets.
- Perform year-end purges and other year-end processing reports, and administer W-2s.
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What This Job Offers
Job Type
Full-time
