Accounting Specialist, Payables and Payroll
About The Position
The Accounting Specialist - Payables and Payroll supports the Accounting Department by accurately processing accounts payable and payroll transactions, maintaining financial records, and ensuring timely payments to vendors and employees. The position assists with reconciliations, reporting, and resolving discrepancies while providing responsive service to internal and external customers and ensuring compliance with organizational policies and accounting procedures. The role is located at RSC in Cleveland, Ohio, and is full-time. The salary range is $50,000–$55,000 per year.
Requirements
- Associate degree in Accounting, Finance, or a related field.
- Three to five years of accounting experience, preferably in a nonprofit organization.
- Strong understanding of Generally Accepted Accounting Principles (GAAP), standard accounting practices, and accounting software.
Nice To Haves
- Bachelor’s degree preferred.
- Payroll processing experience strongly preferred.
- Proficiency in Paycom is a plus.
Responsibilities
- Review, verify, and process vendor invoices for accuracy and proper authorization.
- Prepare weekly payment runs, ACHs, and wire transfers.
- Maintain vendor records, including W-9 forms and banking information.
- Take ownership and accountability in the payables area and respond to staff needs.
- Monitor daily changes in bank account cash balances.
- Participate in internal and external audits by providing necessary documentation and explanations.
- Collect, review, and validate employee payroll data.
- Prepare and submit payroll data to the third-party payroll provider.
- Review preliminary payroll registers for accuracy and resolve discrepancies before payroll transmission.
- Reconcile payroll-related general ledger accounts and assist with month-end and year-end close activities.
- Maintain payroll records and supporting documentation in compliance with federal, state, and local regulations.
- Support preparation of Forms W-2, payroll audits, benefit audits, and annual financial audits.
- Monitor garnishments, child support orders, levies, and other involuntary deductions.
- Research and resolve payroll-related inquiries from employees, managers, and external agencies.
Benefits
- Excellent benefits.
- Generous paid time off (PTO).
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
