Accounting Specialist

Dental Lab Aesthetics LLC•Port Washington, NY

11d

About The Position

Denbright Dental Labs is seeking a detail-driven Accounting Specialist to support its financial operations. The role manages accounts payable, inventory and purchasing, and payroll processing, helping keep production supplied, vendors paid, and employees paid accurately and on time. The specialist uses NetSuite and the Zimbus inventory system while supporting accounting records, reporting, compliance, and audits.

Requirements

Associate’s degree or 2-year technical school and 2–4 years of applicable experience (required).
Working knowledge of accounting software (NetSuite), inventory management software (Zimbus), and internet software.
Intermediate to advanced MS Office skills, including Word and Excel.
Ability to analyze problems and resolve conflicts related to accounts payable and purchasing processes.
Strong verbal communication skills and ability to share information clearly.
Interpersonal skills to build professional relationships with customers, vendors, and co-workers.
Sound judgment and timely decision-making, including involving the appropriate people.
Organizational skills for timely invoice and purchase-order processing, filing, and record maintenance.
Self-management skills to complete daily activities on time with minimal supervision.

Nice To Haves

Bachelor’s degree; 2–4 years of applicable experience.

Responsibilities

Process vendor invoices with proper coding and approval; manage vendor accounts and respond to payment-status inquiries.
Reconcile vendor statements, resolve discrepancies, prepare and process payments under company approval procedures, and maintain accurate accounts payable records and supporting documentation.
Help uphold internal controls around vendor payments and financial transactions; analyze accounting reports, identify errors, and support financial reporting and departmental requests.
Manage the Zimbus inventory system and maintain accurate, real-time records of lab products and materials.
Use NetSuite to process inventory transactions, purchase orders, and related accounting entries.
Purchase lab products and materials by obtaining vendor quotes, comparing prices, and placing orders with approved suppliers.
Track and safeguard high-end small products, including proper handling, storage, and accountability.
Monitor inventory levels and reorder points, receive shipments, verify contents against purchase orders, and resolve vendor discrepancies.
Maintain organized purchasing and inventory records and support month-end and year-end closing activities.
Process payroll accurately in accordance with company policies and applicable regulations; review payroll data for new hires, terminations, and compensation changes.
Investigate and resolve payroll discrepancies and employee inquiries; reconcile payroll data and maintain accurate payroll records.
Assist with payroll reporting, compliance activities, year-end tax reporting and documentation, and internal and external audits related to payroll and financial processes.