Accounting Specialist III

Black Hawk College•Moline, IL

About The Position

The Accounting Specialist III manages the accounting needs of the PaCE Department, including balancing, accounts payable and receivable, training and updating current and new users on the college SIS, and calculating and submitting instructor contracts. The position also supports Adult Education Department accounting and payroll tasks, College for Kids financial and contract processes, and PaCE systems and registration work.

Requirements

Associate degree or a minimum of 60 completed college credit hours.
Strong verbal and written communication skills.
Above-average organizational, attention-to-detail, and analytical skills.
Basic-level ability with Microsoft Office 365.
Ability to perform the duties satisfactorily, including maintaining confidentiality and working cooperatively and professionally.

Nice To Haves

At least two years of accounting experience.
At least one year of database experience.
Intermediate-level ability with Microsoft Office 365.

Responsibilities

Manage third-party agency and company transactions, including invoicing, collections, accounts receivable, and posting payments in the college SIS.
Manage company and student accounts, including processing refunds, analyzing and reconciling accounts, placing holds, posting manual payments and charges, and helping resolve issues.
Post BHC Bookstore charges to student accounts in the college SIS.
Perform daily cashier supervisor duties, including analyzing, correcting, closing, and finalizing cashier sessions and preparing bank deposits.
Manage petty cash payments, balancing, and reconciliation for the PaCE and Adult Education Departments.
Perform accounting functions and maintain documentation, including preparing and submitting disbursement requests, travel expense reports, purchase orders, and reconciling p-card purchases.
Create and submit budget, revenue, and enrollment reports; assist with compiling PaCE class and program revenue and expenses.
Develop accounts receivable procedures and documentation and use them to train and update PaCE and BTC employees.
Create PaCE instructor contracts; calculate compensation and payroll docks; coordinate with Human Resources and Payroll to submit contracts on time and resolve pay issues; and prepare personnel action notices.
Create and maintain confidential files and instructor, company, and student records.
Perform College for Kids duties, including creating and submitting instructor contracts and submitting financial aid or waivers at program completion.
Proof PaCE catalog class builds completed by the Outreach Systems Specialist for accuracy.
Serve as backup for the Outreach Systems Specialist and assist with Registration Specialist-Student Support duties.
Create and maintain department forms as needed.
Assist the Adult Education Department with payroll docks, personnel action notices, and timesheets as needed.
Represent the PaCE Department at community and college events.
Perform other job-related duties as assigned.
Demonstrate BHC core values; produce accurate, efficient, and timely work; work cooperatively and professionally; maintain current job knowledge; and protect the confidentiality of records and information.
Work directly and cooperatively with the Director of Professional and Continuing Education, PaCE staff and faculty, Black Hawk College faculty and staff, students, company contacts, third-party agencies, vendors, customers, and the public.