Accounting Specialist - Entry-Level

Whitman, Requardt & Associates, LLP•Baltimore, MD

6d•$27 - $35•Onsite

About The Position

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! We are looking for an Entry-Level Accounting Specialist to join our team in our Baltimore, MD office. This position is responsible for the project billing and administrative support processes which include: Review, verify and set up project and contract financials and budgets in WRA’s Accounting System Monitor and match expenses charged to projects with the labor charges Ensure all billing transactions are completed and accurately recorded in the Accounting system Review subcontractor invoices for contractual compliance and process vouchers Generate and distribute project/contract pre-bills and reports Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client Delivering final invoices, via mail or electronically depending upon client requirements Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle Effectively communicating with Project and Task Managers, regarding contract documents, change orders and other contract modifications Process Cash Receipts Process Mileage transaction records Scanning invoices Digital filing of invoices and backup Perform other administrative or accounting related duties as assigned

Requirements

Must have a Bachelor’s degree in Accounting or Business Administration
0-4 years of relevant experience. Previous experience working in accounting operations for construction, architecture, engineering or other project based professional services company would be beneficial but on-site training will be provided to the right candidate.
Proficiency with Microsoft Office Suite required with strong skills in Excel
Adapt quickly to a fast-paced environment
Excellent communication skills both written and verbal
Detail oriented, able to work independently and efficiently
Ability to work overtime when required

Nice To Haves

Deltek Vision experience a plus

Responsibilities

Review, verify and set up project and contract financials and budgets in WRA’s Accounting System
Monitor and match expenses charged to projects with the labor charges
Ensure all billing transactions are completed and accurately recorded in the Accounting system
Review subcontractor invoices for contractual compliance and process vouchers
Generate and distribute project/contract pre-bills and reports
Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client
Delivering final invoices, via mail or electronically depending upon client requirements
Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle
Effectively communicating with Project and Task Managers, regarding contract documents, change orders and other contract modifications
Process Cash Receipts
Process Mileage transaction records
Scanning invoices
Digital filing of invoices and backup
Perform other administrative or accounting related duties as assigned

Benefits

Flexible work schedule options
Competitive salary
Leave accrual and paid holidays
Healthcare benefits
Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
Flexible spending accounts for medical and dependent care reimbursement
401(k) Retirement Plan
Tuition Reimbursement
Employee Assistance Program
Parental and maternity leave benefits