Accounting Specialist (Accounts Payable)

Replacements, Ltd.

4d•Onsite

About The Position

Under minimal supervision, the Accounting Specialist executes the full accounts payable process, including processing outgoing payments, entering transactions into Microsoft Dynamics, reconciling credit card activity, and administering petty cash. This role also handles customer deposits, resolves payment discrepancies, responds to payment disputes, and collaborates with vendors and internal staff to ensure accurate and timely financial reporting.

Requirements

Must be able to independently structure and organize regular working activities
Must be flexible and able to manage multiple tasks and priorities
Must be able to work in a pressured, high-volume work environment
Must be able to work in a team environment
Must be familiar with a variety of computer programs including Microsoft Word, Excel, and Outlook
Must have strong English communication skills, both verbal and written
Must be comfortable and capable of working in a general office environment
Occasional standing, walking, bending, and stooping required
Must follow all safety regulations
Must be able to regularly lift and move up to 10 pounds and occasionally lift and move up to 25 pounds
Should possess a strong commitment to providing excellent service to Replacements’ internal and external customers
Experience in billing, financial, and accounting principles required
High school diploma or GED required

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent experience preferred

Responsibilities

Processes outgoing payments
Manages accounts payable process utilizing accounting software (JD Edwards) and other programs (ORION, Excel, etc.)
Receives purchase orders from MRO Buyer and ensures proper voucher is created in accounting system
Generates necessary transactions based on supporting reports
Enters activity into system to enable necessary financial reporting
Issues, verifies, and stamps checks as required for immediate disbursement
Administers the petty cash fund
Reconciles company credit card activity
Maintains records for work from home reimbursements and coordinates approval and payment with Human Resources
Processes incoming and outgoing company mail
Applies checks to customer orders; deposits customer checks and other checks
Assists with the reconciliation of product manufacturer invoices to the ORION system, makes payment entries, and works with vendors and internal staff to resolve account and/or product issues
Performs other related tasks as may be assigned by the Manager of Finance
Trained and responds to Code calls as required
Assists with other tasks and projects as required