Accounting Specialist 3

Arizona Department of Administration • Phoenix, AZ

10d • Hybrid

About The Position

The Arizona Attorney General’s Office Operations Division, Budget & Finance Section, is hiring an Accounting Specialist 3 to handle payroll- and travel-related activities. The role reviews, prepares, and enters payroll, travel, and employee reimbursement claims into statewide financial systems; enters data in AZ360 HRM; and uses reports to identify inconsistencies and errors. The position also books travel for certain work units and maintains travel and employee reimbursement logs. Claims must comply with the State of Arizona Accounting Manual (SAAM), Generally Accepted Accounting Principles (GAAP), and applicable federal and state laws, policies, and procedures.

The position may offer the ability to work remotely two days per week, depending on business needs and continued achievement of expected performance measures. Travel is required. The successful candidate must have a high school diploma or GED, a valid Arizona driver’s license, and consent to periodic driving-record checks. Candidates under serious consideration must be fingerprinted and pass an initial criminal background check. Newly hired State employees must successfully complete E-Verify.

Requirements

• High school diploma or GED.
• Valid Arizona driver’s license and consent to periodic driving-record checks.
• Travel is required.
• Successful completion of fingerprinting and an initial criminal background check is required for candidates under serious consideration.
• Newly hired State employees must successfully complete E-Verify.
• Knowledge of governmental accounting principles, concepts, practices, methods, and techniques; internal control structures; and fiscal management.
• Knowledge of GAAP.
• Knowledge of accounting systems and use of various software packages.
• Knowledge of the State of Arizona Accounting Manual and applicable agency manuals.
• Knowledge of data-processing techniques as applied to accounting practices.
• Knowledge of State government processes.
• Analytical, computer, oral and written communication, critical-thinking, interpersonal, and multitasking skills; computer skills include advanced spreadsheet and database skills.
• Ability to produce high-quality deliverables under short-term constraints for a sustained period.
• Ability to synthesize large volumes of information and analyze financial data.

Nice To Haves

• Two years of accounting experience and completion of at least 12 semester hours of accounting from an accredited college or university are preferred.
• Ideal qualifications include two years of government accounting experience and a bachelor’s degree in accounting or a related major from an accredited college or university.

Responsibilities

• Prepare and enter payroll transactions in AZ360 HRM, including leave payouts, prior-period adjustments, and overtime requests.
• Review adjustments made by Human Resources in AZ360 to verify that changes are approved and valid.
• Review travel claims for accuracy, complete the “Agency Travel Use Only” portion, and enter claims into AZ360.
• Log travel claims, 509s, untimely filed claims, and employee reimbursement claims.
• Review employee reimbursements for accuracy, complete the “Agency Approval and Payroll Entry” portion, and enter claims into AZ360.
• Update travel and employee reimbursement logs after each pay-period close to show which claims have been paid.
• Book travel, hotel accommodations, and airfare for certain work units according to State guidelines.
• Run and review biweekly payroll input reports and contact agency personnel as needed to enter or approve time records.
• Lead or train lower-level staff on payroll duties as needed.
• Write, edit, and update documented section procedures as needed.
• Perform other duties related to the position as assigned.
• Use payroll, travel, and employee reimbursement reports to identify inconsistencies and errors.
• Ensure claims comply with SAAM, GAAP, and applicable federal and state laws, policies, and procedures.

Benefits

• Student loan assistance.
• Sick leave.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Vacation and 10 paid holidays per year.
• Health and dental insurance.
• Retirement plan through the Arizona State Retirement System (ASRS); enrollment eligibility becomes effective after 27 weeks of employment.
• Life insurance and long-term disability insurance.
• Optional short-term disability insurance, deferred compensation plans, and supplemental life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED