Accounting Operations Supervisor - Bureau of Motor Vehicles
About The Position
The Accounting Operations Supervisor oversees the General Processing team within the Bureau of Motor Vehicles Accounting Unit. The position sets team priorities, supervises and develops staff, and provides guidance to support efficient, consistent operations and prevent backlogs. It manages daily deposits, accounts receivable, accounts payable, and other operational responsibilities as needed. The supervisor monitors workflow, balances work against priorities and deadlines, identifies risks and process-improvement opportunities, and leads implementation of enhancements. The role is a subject matter expert for General Processing functions and a point of contact for internal and external stakeholders. It maintains knowledge of applicable laws, regulations, policies, and accounting standards—including SAAM, GAAP, GASB standards, and Office of the State Controller guidance—to support compliant and accurate financial operations. The position is in the Administration & Finance Division of the Maine Bureau of Motor Vehicles, located in Augusta, Maine, with a Monday–Friday schedule. Applicants must be authorized to work in the United States; visa sponsorship and STEM OPT extensions are not available. The successful candidate must pass a national criminal background check, which may include fingerprinting.
Requirements
- Education, training, and/or experience in Business/Public Administration, Accounting, Economics, or a related field demonstrating competency in coordinating business operations, reviewing and maintaining records, and acting in a leadership capacity.
- Strong organizational skills and follow-through, including tracking work, commitments, and deadlines.
- Professional judgment, analytical thinking, and attention to accuracy, consistency, and compliance.
- Problem-solving ability, including identifying issues and risks and implementing practical solutions.
- Ability to adapt to evolving policies, procedures, technologies, and modernization initiatives.
- Ability to provide courteous, accurate, and efficient service to internal and external stakeholders.
- People leadership and development skills, including onboarding, training, and ongoing staff development.
- Clear communication of rules, policies, and changes, and ability to conduct direct conversations professionally and empathetically.
- Ability to maintain stable operations in line with Department, Office of the State Controller, and legislative deadlines.
- Ability to foster collaboration, accountability, and a respectful, productive workplace.
- Self-awareness, empathy, discretion, and sound judgment.
- Authorization to work in the United States; visa sponsorship and STEM OPT extensions are not available.
- Ability to pass a national criminal background check, which may include fingerprinting.
Nice To Haves
- Supervisory experience in accounting or business operations.
- Experience with accounts payable, accounts receivable, deposits, or financial processing.
- Experience with Lean or other continuous-improvement practices.
- Experience improving workflows, including streamlining or digitizing paper-based work.
- Digital fluency and comfort learning and adopting new technologies.
- Ability to evaluate and verify the output of new digital tools before relying on it.
- Knowledge of accounting principles and financial regulations.
- Strong written communication and problem-solving skills.
Responsibilities
- Lead the General Processing team in maintaining a consistent, stable processing level and preventing backlogs.
- Supervise and develop direct reports by setting expectations, monitoring performance, and supporting staff development.
- Track and balance team workloads to ensure priorities and deadlines are met.
- Communicate regularly with the Managing Staff Accountant and Accounting Unit leadership through check-ins, team huddles, and ongoing collaboration.
- Serve as a subject matter expert for accounts payable, billing, deposits, scanning, BIE entry, and other General Processing functions.
- Respond to General Processing inquiries from internal and external stakeholders and help them troubleshoot and resolve challenges independently where possible.
- Evaluate workflows, identify risks and improvement opportunities, and lead the team in implementing process enhancements.
- Maintain knowledge of applicable laws, regulations, policies, and accounting standards to ensure compliance and accurate financial operations.
Benefits
- 13 paid holidays, 12 days of sick leave, and more than three weeks of vacation leave annually; vacation accrual increases with years of service.
- Personal leave for overtime-exempt employees.
- State-paid 85%–95% of employee-only health insurance premiums, depending on salary; dependent coverage is also available.
- State-paid 100% of employee-only dental insurance premiums.
- State retirement contributions equivalent to 14.06% of employee pay to MainePERS.
- Gym membership reimbursement of up to $40 per month.
- Health and dependent care flexible spending accounts.
- Eligibility for Public Service Student Loan Forgiveness through the State’s qualified-employer status.
- Living Resources employee assistance program.
- Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents; additional unpaid leave may be available under FMLA.
- Voluntary pre-tax retirement savings through a MaineSaves 457(b) account.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
