Accounting Operations Specialist

Brooks Construction Company•Fort Wayne, IN

4d•Onsite

About The Position

Brooks Construction is seeking a detail-oriented and experienced Accounting Operations Specialist to support and enhance the company's accounts payable and accounts receivable functions. This role is responsible for executing and overseeing day-to-day AP and AR operations, supporting month-end close activities, maintaining accurate financial records, and ensuring strong internal controls. The position plays a key role in maintaining efficient financial operations by collaborating with internal departments and external partners, improving processes, and ensuring timely and accurate financial transactions.

Requirements

Strong understanding of accounts payable, accounts receivable, and general accounting principles.
Excellent analytical and problem-solving skills with high attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong organizational skills and ability to maintain accurate financial records.
Effective communication skills with the ability to work cross-functionally across all levels of the organization.
Demonstrated ability to identify issues, propose solutions, and improve processes.
High level of integrity and ability to maintain confidentiality of financial information.
Proficiency in Microsoft Office Suite, particularly Excel.
Experience working with accounting or ERP systems.
Self-motivated with the ability to work independently and as part of a team.
High School Diploma or GED required
Minimum of 5 years of professional accounting experience, including AP and AR functions.

Nice To Haves

Associate degree in Accounting, Finance, or related field preferred.
Experience in construction or related industry preferred.
Equivalent combination of education and experience may be considered.

Responsibilities

Reviews, processes, and ensures proper coding and approval routing of all job cost, general, and administrative invoices.
Executes weekly check runs through check and electronic payments.
Monitors subcontract compliance and payment requirements prior to release of funds.
Reconciles vendor statements, investigates discrepancies, and resolves issues in a timely manner.
Maintains accurate and organized vendor files and documentation in accordance with company policy and accounting standards.
Performs cash application and ensures accurate posting of customer payments.
Manages collections process, including monitoring aging reports and conducting collection outreach.
Supports billing processes and provides backup for invoicing and subcontract billing as needed.
Assists in monitoring customer accounts and resolving payment discrepancies.
Maintains and reconciles general ledger accounts related to AP and AR.
Supports financial reporting by preparing schedules and documentation as needed.
Assists with audit preparation, including compiling and organizing required workpapers.
Ensures adherence to internal controls, company policies, and accounting best practices.
Identifies and prevents duplicate or erroneous payments and ensures accuracy of financial data.
Maintains compliance with regulatory requirements and company financial procedures.
Identifies opportunities to improve efficiency, accuracy, and automation within AP/AR processes.
Assists in implementing process improvements and system enhancements.
Supports accounting system maintenance, including troubleshooting and data integrity.
Maintains and updates accounting procedures and documentation.
Communicates effectively with internal teams including Project Managers, Superintendents, Operations, and Leadership.
Partners with vendors and customers to resolve issues and maintain strong professional relationships.
Assists others in department as needed.
Provides backup support for other accounting functions as needed.
Performs other related duties as assigned.