Accounting Operations Specialist

Awesome Motive•West Palm Beach, FL

4d•Hybrid

About The Position

As an Accounting Operations Specialist, you’re responsible for making the numbers right. You will own our monthly financial operations workflow - collecting data across all brands, running scripted processes, generating invoices, managing projections, and keeping our finances accurate and on time. This is your chance to stand out :) To love this role, here’s the type of person you are: You’re a self-starter who thrives on process ownership and sees things through from start to finish. You’re meticulous - rounding errors and misallocated transactions genuinely bother you until they’re fixed. You can read and interpret financial reports and statements with confidence. You’re tech-savvy and comfortable using AI tools like Claude to run scripts and validate data outputs. You find deep satisfaction in owning a well-built system and making it better over time. You’re an excellent communicator who makes sure nothing slips through the cracks. You’re dependable and can be counted on to meet deadlines and fulfill responsibilities without constant supervision.

Requirements

3+ years in accounting, bookkeeping, or financial operations
Ability to read and interpret financial statements and reports
Advanced Microsoft Excel, Word and Google Sheets skills
Comfortable using AI tools (Claude, ChatGPT, Gemini) for data tasks
Experience with QuickBooks Online/desktop
Some operations or administrative coordination experience

Nice To Haves

Familiarity with EU VAT compliance and the ROS portal
Background in multi-entity or intercompany accounting
Be ready to work individually and occasionally with a few team members
Experience with scripted or automated financial workflows
Familiarity with SaaS subscription platforms (Stripe, PayPal)
Excellent problem-solving skills
Good organizational and time-management abilities

Responsibilities

Monthly intercompany invoicing and distribution across all brands
Revenue projections and subscription renewal reporting
Monthly budget analysis review and distribution
Quarterly EU VAT reporting and ROS portal submissions
Commission report preparation and distribution
Annual company insurance renewals and recordkeeping
Recurring operational and administrative support tasks
Third-party vendor relationship and contract oversight

Benefits

Competitive Salary
Term Life Insurance and Accidental Death & Dismemberment for all full-time team members during their employment.
Health, Dental, and Vision Insurance benefits for full-time U.S. employees.
Health Insurance benefits for all employees in Argentina, Brazil, Egypt, India, Indonesia, Jamaica, Kenya, Mexico, Nepal, Nigeria, Pakistan, Philippines, Poland, Romania, Serbia, Spain, and Ukraine.
Flexible PTO after 90 days of employment.
Holidays (based on your location)
Paid Parental Leave.
We happily provide or reimburse software you’ll need as well as books or courses that promote continued learning.
We cover all costs of company travel (including our annual all-company retreat and mini-team meetups).
Additional Perks include AM Welcome Box for new team members, Yearly Anniversary Gifts, and Technology Stipend each work anniversary.
We give you the opportunity to solve challenging and meaningful problems that make a difference.
Ability to work with some of the best people in the business through frequent, if not daily, interactions.