Accounting Operations Specialist

Ketel Thorstenson•Rapid City, SD

3h•Hybrid

About The Position

Ketel Thorstenson, LLP (KT) is looking for an Accounting Operations Specialist who thrives on accuracy, organization, and continuous improvement. This position supports key financial processes including payroll, accounts payable, and monthly close while offering the opportunity to expand your skillset across multiple areas of accounting operations.

Requirements

Associate’s degree in Accounting, Finance or related field preferred, equivalent experience considered
Minimum 2 years of experience in payroll, accounting operations, or a related field

Nice To Haves

Excellent communication and organizational skills
Highly responsible & reliable
Ability to work well under pressure in a fast-paced environment
Ability to work cohesively as part of a team
Detail-oriented, deadline-driven and comfortable working with both internal and external teams

Responsibilities

Process bi-weekly payroll accurately and on schedule, including review of time entries, deductions, and payroll changes
Coordinate with HR and management on new hires, terminations, pay changes, and benefit deductions
Prepare payroll reports and assist with payroll-related reconciliations
Ensure compliance with payroll policies, procedures, and applicable regulations
Manage the full accounts payable lifecycle, including invoice intake, coding, approvals, and payment processing
Maintain vendor records and resolve invoice discrepancies
Monitor payment schedules to ensure timely and accurate disbursements
Assist with AP reconciliations and support month-end close activities
Process and record daily client payments and deposits
Ensure timely and accurate posting to accounts receivable
Investigate and resolve unidentified or misapplied payments
Serve as the primary contact for client billing and AR questions via phone and email
Research and resolve billing discrepancies in a professional and timely manner
Coordinate with internal teams to ensure accurate client invoicing
Assist with collections support as needed, following firm policies
Provide backup support for billing operations, including invoice generation and review
Serve as backup for month-end and period-end close tasks, as assigned
Cross-train on key functions to ensure continuity of operations