Accounting Operations Manager

Rently•Camarillo, CA

About The Position

The Accounting Operations Manager is responsible for overseeing and optimizing the day-to-day transactional accounting functions of the organization. This role owns Accounts Receivable (AR), Accounts Payable (AP), Cash Application, and Expense Reporting — ensuring accuracy, timeliness, and compliance across all areas. The ideal candidate is a detail-oriented leader who thrives in a fast-paced environment, builds strong cross-functional relationships, and continuously seeks to improve processes and internal controls.

Requirements

Bachelor’s degree in accounting, Finance, or a related field or Relevant experience to the role Required.
Demonstrated expertise in AR, AP, cash application, and expense management.
Experience with ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics) required.
Strong understanding of GAAP and internal controls related to transactional accounting.
Exceptional attention to detail and ability to manage high-volume transaction environments with accuracy.
Proven leadership skills with the ability to motivate, develop, and hold a team accountable.
Excellent organizational and time management skills; comfortable managing multiple priorities and deadlines simultaneously.
Strong analytical and problem-solving abilities; able to identify root causes and implement sustainable solutions.
Effective written and verbal communication skills; comfortable presenting to Finance leadership and non-finance stakeholders.
Advanced proficiency in Microsoft Excel.

Nice To Haves

Proficiency with expense management tools (e.g., Concur, Expensify, Certify) strongly preferred.
Experience with data visualization or BI tools a plus.

Responsibilities

Manage the full AR cycle, including invoicing, collections, dispute resolution, and customer account reconciliations.
Oversee timely and accurate issuance of customer invoices and credit memos in accordance with company policies.
Monitor aging reports and proactively manage past-due balances; escalate collection issues as appropriate.
Establish and enforce credit policies and customer payment terms in coordination with Sales and leadership.
Prepare and report on AR KPIs, including DSO (Days Sales Outstanding), aging buckets, and bad debt reserves.
Oversee the end-to-end AP process, including invoice receipt, coding, approval routing, and payment disbursement.
Ensure accurate and timely processing of vendor invoices, ACH payments, wire transfers, and check runs.
Maintain vendor master data integrity and manage vendor onboarding documentation, including W-9s and ACH authorizations.
Monitor and enforce AP policies to maintain strong internal controls and segregation of duties.
Manage month-end AP close activities, including accruals, account reconciliations, and aging review.
Build and maintain strong vendor relationships and resolve invoice discrepancies efficiently.
Oversee daily cash application processes, ensuring all incoming payments (checks, ACH, wire, credit card) are posted accurately and timely.
Manage unapplied cash and short-payment research; partner with AR team and customers to resolve discrepancies.
Reconcile daily bank deposits and cash receipts to the general ledger.
Identify automation opportunities within the cash application workflow to improve speed and reduce manual effort.
Support month-end close by ensuring all cash receipts are applied and reconciled prior to close deadlines.
Manage the company’s expense reporting program, including administration of the expense management platform.
Enforce compliance with the corporate travel and expense (T&E) policy and communicate policy updates.
Review and audit expense reports for policy compliance, appropriate approvals, and receipt documentation.
Process timely reimbursements and corporate card reconciliations.
Analyze expense trends and provide reporting to Accounting Leadership; flag anomalies or policy violations.
Lead, mentor, and develop the AR, AP, Cash, and Billing staff; set clear performance expectations and provide ongoing coaching.
Partner with the Accounting Manager and VP of Finance on month-end and year-end close activities.
Collaborate with IT, Sales Operations, and HR on system integrations and cross-departmental process improvements.
Support internal and external audits by providing documentation and reconciliations related to AR, AP, cash, and expenses.
Drive continuous improvement initiatives to enhance efficiency, scalability, and accuracy across all areas of responsibility.

Benefits

75% monthly medical, dental, vision, disability, and life insurance premium coverage via Anthem Blue Cross with 2 HMO options (where available) and 2 PPO options.
FSA, STD, LTD, and other voluntary plans available.
Coverage extends to employee, spouse, registered domestic partner, and dependent children.
401k with 3% Rently match
Paid time off
Sick time off
Partial gym membership reimbursement
Partial pet insurance reimbursement
Career growth opportunities
Professional development opportunities
Work related travel opportunities (dependent on role)
Company gatherings & team events
And more!