Accounting & Office Administrator

Elmira District Community Living•Woolwich, ON

8d•CA$62,317 - CA$65,811•Onsite

About The Position

The Accounting & Office Administrator plays a central role in ensuring the smooth day-to-day operation of EDCL. Acting as the administrative hub of the organization, this role provides executive and Board support, coordinates organizational events, supports financial administration, and manages many of the operational systems that keep the organization running effectively. Success in this role requires exceptional organization, sound judgment, strong customer service skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and building positive relationships across the organization.

Requirements

Diploma or certificate in Business Administration, Office Administration, Executive Administration, Accounting, or a related discipline, or an equivalent combination of education and experience.
Minimum 3–5 years of progressively responsible experience in office administration, executive support, operations coordination, finance administration, or a similar role.
Experience processing Accounts Payable and Accounts Receivable transactions.
Experience coordinating multiple projects, competing priorities, or organizational events.
Advanced proficiency using Microsoft Office including Outlook, Word, Excel, and PowerPoint.
Ability to obtain required organizational training (WHMIS, Violence in the Workplace, etc.).
Exceptional organizational and time management skills with the ability to effectively manage multiple priorities.
Outstanding attention to detail and a commitment to producing accurate, high-quality work.
Strong written and verbal communication skills.
A professional, welcoming, and customer-service oriented approach.
High levels of integrity, discretion, and confidentiality.
Strong problem-solving skills and sound judgment.
The ability to build positive working relationships with employees, volunteers, Board members, donors, families, community partners, and vendors.
Strong project coordination and event planning skills.
Employment may be conditional upon successfully completing a Vulnerable Sector Police Check and meeting any other position-specific requirements.
Applicants must be legally entitled to work in Canada.

Nice To Haves

Experience supporting senior leaders, Boards of Directors, committees, or governance processes is considered an asset.
Experience using Sage Intacct or comparable accounting software is considered an asset.
Experience working within a non-profit organization is considered an asset.

Responsibilities

Support the Director of Finance by ensuring accurate, timely, and organized financial administration, including: Processing Accounts Payable invoices, purchase orders, cheque runs, EFT payments, expense claims, and supplier payments. Processing Accounts Receivable including invoicing, rent and transportation billing, statements, collections, and payment tracking. Preparing deposits and maintaining petty cash records. Supporting banking activities, remittances, and financial documentation. Identifying discrepancies and ensuring financial records are complete and accurate. Prepares receipts for charitable donations and other finance-related administrative activities.
Ensure the administrative office operates efficiently while providing exceptional service to employees, volunteers, families, community partners, and visitors, including: Acting as the first point of contact by welcoming visitors and responding to phone, email, and general inquiries professionally. Coordinating incoming and outgoing mail, courier services, filing systems, and office records. Managing office equipment, supplies, service providers, and facility-related administrative functions. Supporting internal communications including newsletters, correspondence, website updates, and organizational mailings. Maintaining office systems including key control, document management, and administrative records. Providing administrative support to programs and departments as required.
Provide high-quality administrative support to the Executive Director, Board of Directors, and Board Committees, including: Coordinating Board and Committee meeting schedules, agendas, and meeting materials. Preparing Board packages, maintaining governance documentation, and supporting the Board Portal. Recording accurate Board meeting minutes and maintaining official organizational records. Supporting the Executive Director with presentations, correspondence, reports, and day-to-day administrative priorities. Planning and coordinating internal events such as staff recognition, Annual General Meetings, holiday celebrations, and employee appreciation activities. Maintaining the highest standards of confidentiality and professionalism when handling sensitive organizational information.
Contribute to a collaborative, efficient, and continuously improving workplace, including: Supervising and supporting the part-time Administrative Assistant. Building positive working relationships across all departments. Providing backup administrative support where required. Identifying opportunities to improve administrative processes and operational efficiency. Maintaining accurate documentation and ensuring administrative processes remain organized and compliant. Supporting special projects and organizational initiatives as assigned.