Accounting Administrator

Aston Carter•Carol Stream, IL

3d•$20 - $25•Onsite

About The Position

This entry-level Accounting Administrator role offers a strong starting point for a career in accounting, administration, or business operations. The position focuses on supporting day-to-day accounting and office activities, including accounts payable, purchase orders, billing, and general office coordination. The successful candidate will be organized, detail-oriented, eager to learn, and comfortable balancing accounting, administrative, and customer service responsibilities in a fast-paced environment.

Requirements

Ability to perform accounts payable tasks, including invoice entry, matching, and payment tracking.
Experience or familiarity with purchase orders, including creation, processing, and monitoring.
Skill in vendor setup and vendor management, including maintaining accurate vendor records.
Proficiency in invoice processing, billing, and payment tracking activities.
Strong data entry skills with a high level of accuracy and attention to detail.
Ability to handle office coordination and office administration responsibilities.
Comfort with answering phones, providing phone support, and offering professional customer service.
Capability to perform order entry and maintain accurate record keeping.
Basic bookkeeping knowledge to support accounting functions.
Experience or familiarity working with ERP systems.
Ability to work effectively in a manufacturing environment.
Strong organizational skills and the ability to manage multiple tasks and pivot throughout the day.
Ability to communicate clearly and speak good English.
Eligibility to work in the United States.
Willingness to balance accounting, administrative, and customer service responsibilities.

Nice To Haves

Interest in starting a career in accounting, administration, or business operations.
Eagerness to learn and develop new skills in accounting and office management.
Ability to work directly with company leadership and support a team-oriented environment.
Comfort using office management tools and software to support daily operations.
Professional interpersonal skills to interact with vendors, customers, visitors, and internal staff.
Ability to support company events, celebrations, and team activities.

Responsibilities

Assist with payment processing and track outstanding invoices to ensure timely payments.
Match invoices to purchase orders and supporting documentation to maintain accurate records.
Investigate invoice discrepancies and follow up with vendors to resolve issues promptly.
Maintain organized accounting files and documentation for easy retrieval and audit readiness.
Support month-end reporting and assist with administrative accounting tasks as needed.
Create and enter purchase orders into the system and monitor them through the procurement process.
Set up new vendors and maintain current vendor information in the system.
Communicate with vendors regarding orders, deliveries, invoices, and payment status.
Ensure vendor documentation is complete, accurate, and up to date.
Assist with resolving purchasing and shipment issues by coordinating with vendors and internal teams.
Assist with customer invoicing and billing activities to ensure accurate and timely billing.
Track customer payments and maintain detailed payment records.
Monitor shipments to ensure products are received and delivered on schedule.
Coordinate shipment updates with vendors and internal teams to support on-time delivery.
Answer and direct incoming phone calls in a professional and courteous manner.
Greet visitors and provide professional front-office support to create a positive first impression.
Assist with scheduling meetings and coordinating office activities and calendars.
Manage office supplies and maintain administrative records to support smooth office operations.
Coordinate office lunches, celebrations, and company events to support team engagement.
Provide general administrative support to leadership and office staff as needed.
Collaborate with colleagues in a manufacturing environment to support operational needs.
Use ERP systems and office management tools to perform daily accounting and administrative tasks.