Accounting Administrator

Acciona•CAN - Ontario Line North, ON

1d•CA$65,000 - CA$85,000•Onsite

About The Position

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. The Accounting Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner.

Requirements

Minimum 2+ years of AP experience, preferably AP experiences on infrastructure projects.
Diploma in accounting, finance, commerce or related field, bachelor's degree preferred.
Proven experience processing a high volume of invoices.
Experience with SEO and SAP is an asset.
Strong proficiency in Microsoft Office, particularly Excel, including pivot tables and lookup functions.
High attention to detail with the ability to self-audit work and identify discrepancies.
Strong written and verbal communication skills for interacting with vendors and internal stakeholders.
Demonstrated ability to work respectfully and professionally within a team.
Ability to work in a fast paced environment.

Responsibilities

Perform full end-to-end accounts payable processing in the accounting system, including invoice entry, matching, approval verification, and payment processing.
Review, validate and record vendor invoices for accuracy, approvals, coding, and compliance.
Manage the AP inbox and delegate inquiries to appropriate team members when needed.
Deal with vendor enquiries related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary.
Reconcile vendor statements regularly.
Ensure all payments are properly supported and approved in line with payment policies and procedures.
Proactively track PO spending for assigned vendors, resolve PO discrepancies in collaboration with the Procurement team, and address issues that may impact timely invoice processing. Liaise with purchase requestors to facilitate change orders as needed.
Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes.
Collaborate with internal stakeholders to resolve purchase order, invoice coding, and cost allocation matters.
As required, assist with other duties as assigned by Accounting Manager.