Accounting and Office Administrator

Bird Construction•Winnipeg, MB

2d•Onsite

About The Position

Reporting to District Finance Manager, the Accounting and Office Administrator will be responsible for supporting office operations for the Manitoba Buildings Group. Primary responsibilities include accounting, project and general office administration. This position is based out of the Winnipeg office.

Requirements

Office Administration or Accounting diploma or equivalent experience.
Proficient with MS Office software including; MS Excel, MS Word and MS Outlook.
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges.
Ability to work within tight deadlines and prioritization of work to achieve them.
Strong organization skills.
Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude.
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.
Superior written and verbal communication skills.

Nice To Haves

Related experience that demonstrates your ability to work well in an office environment is considered an asset.
Experience using Viewpoint and Orion considered an asset.

Responsibilities

Receive, review, organize and process purchase orders and supplier and subcontractor invoices with accuracy for approval and payment into Viewpoint (ERP) system.
Data entry into Viewpoint.
Complete data input for journal entries.
Monitors and maintains vendor accounts to ensure payments are up to date.
Complete bank deposits.
Follow up on older open purchase orders and invoices that have not been approved.
Review and prepare breakdowns for larger supplier invoices and credit cards.
Respond to vendor inquiries received via email and telephone.
Manage various vendor card programs.
Prepare various reports and analysis as required.
Prepare billings and invoices for projects.
Assisting in cost tracking and analysis for projects.
Review and process bi-weekly timesheets to submit to payroll.
Equipment Yard accounting administration: Invoicing internally and externally using both Viewpoint and Orion. Navigation of ROI, utilization, and financial reports in Orion and Viewpoint
Other accounting duties as assigned.
Backup receptionist duties for relief or coverage.
Provide administrative support to other departments in the district.
Assist with planning of events for district.
Prepare subcontract documents and collect and update subcontract documents as required.
Copy and scanning of project files.
Other office or project administration as assigned