Accounting Manager

CommonSpirit Health•Austin, TX

17h•Hybrid

About The Position

Austin Pets Alive! is seeking a highly capable, detail-oriented, and mission-driven Accounting Manager to lead the daily operational engine of the accounting function in one of Austin’s most dynamic nonprofit environments. This role is responsible for overseeing accounting operations, supervising Accounts Payable and Accounts Receivable, owning month-end close coordination, strengthening internal controls, improving systems and processes, and helping transform financial operations from reactive burden into sustainable infrastructure. The Accounting Manager plays a critical role in protecting financial integrity while creating consistency, accountability, and operational stability across the fast-paced, high-volume operation that is APA!. The ideal candidate combines technical accounting expertise with systems thinking, sound judgment under pressure, and the ability to create structure and stability in a complex environment where mission urgency, organizational unpredictability, and financial discipline must successfully coexist. Every individual at APA! is responsible for working in collaboration with volunteers; making sure volunteers are recruited, trained and feel impactful through their efforts at APA!. A core part of this role is creating a welcoming and empowering experience for volunteers, including assisting with onboarding, training, and volunteer engagement as part of the day-to-day workflow.

Requirements

Bachelor’s degree or higher
Understanding of GAAP and accounting operations
Ability to manage multiple deadlines in a fast-paced environment
Experience with reconciliations, month-end close, and general ledger management
High attention to detail and superb organizational skill
Strong Excel and spreadsheet proficiency
Excellent written and verbal communication skills
Ability to lead with both accountability and support
Ability to navigate complex circumstances and crises
Strong problem-solving and systems-thinking ability
Love of animals and commitment to Austin Pets Alive!’s lifesaving mission
Commitment to the No Kill movement
Embodiment of APA!’s Core Values of Innovation, Respect, Drive, Resourcefulness, and Inclusion
Resilient, adaptable, and steady in a high-demand mission environment
Must demonstrate dependability, accountability, time management, use of reasoning, and good judgment skills
Attend and participate in all required training sessions and meetings
Maintain open and consistent communication with Program Manager or designee, supervisor, and other colleagues
Able to react to change productively and perform other related duties as assigned
Able to work evenings, weekends, and holidays as needed
Able to work in a high-volume, fast-paced, high-stress environment
Committed to embodying APA!’s Core Values: Innovation, Respect, Drive, Resourcefulness, and Inclusion and cultural values: Humble, Hungry, Smart
Commitment to APA!'s customer experience expectations
Passion for working well with staff, volunteers, and customers—helping all individuals feel successful, appreciated, and connected to APA!’s mission
Strong commitment to volunteer engagement and support; dedicated to working well with volunteers across all roles
Comfortable working cross-functionally and serving as a liaison between volunteers, customers, and team members
Effective written and verbal communication skills; able to interpret rules, procedures, and instructional materials
Self-starter with strong time management; able to work independently and collaboratively
Excellent interpersonal skills; maintains a calm and professional presence in all situations
Strong attention to detail and high standards for quality
Adaptable to change and able to perform related duties as needed
Dedicated to delivering an exceptional and inclusive customer experience
Prolonged periods of sitting at a desk and working on a computer
Must be able to work around animals (including diseased, injured, and/or potentially aggressive animals), loud noises, chlorine or other chemicals, and inclement weather
Must be able to lift up to 15 pounds at times

Nice To Haves

Nonprofit accounting experience
Grant accounting and donor restriction experience
Audit support experience
Experience with financial and operational systems such as Blackbaud, AvidXchange, Virtuous, Bill Spend & Expense, Google Workspace, or similar platforms
ERP/system migration or implementation experience (such as NetSuite)
CPA or advanced accounting credential a plus

Responsibilities

Oversee daily accounting operations across accounts receivable, accounts payable, cash, reconciliations, and general ledger functions
Review and approve journal entries, reconciliations, account coding, and accounting workflows
Maintain integrity of the chart of accounts
Monitor account balances and financial activity for accuracy and completeness
Ensure accurate classification of restricted and unrestricted funds
Manage accruals, prepaids, deferred revenue, allocations, and other month-end adjustments
Prepare and maintain rollforward schedules of net assets with donor restrictions
Ensure payroll and benefits expenses are accurately recorded in the general ledger
Maintain depreciation schedules for capital expenditures
Support grant and program expense tracking
Own and coordinate the monthly close calendar and close process
Lead timely completion of bank reconciliations, credit card reconciliations, and balance sheet reconciliations
Coordinate revenue reconciliation across donations, grants, earned revenue, and receivables
Review expense activity and coding accuracy
Prepare financial statements and supporting schedules for Controller review
Identify and resolve close bottlenecks, delays, and documentation gaps
Improve close process efficiency while maintaining accuracy and internal controls
Support annual financial audit preparation, schedules, and documentation
Support Form 990 preparation
Oversee preparation and distribution of 1099s
Ensure audit readiness through organized documentation and compliance practices
Support nonprofit-specific accounting requirements, including donor restrictions, grant compliance, and related reporting
Supervise, support, and evaluate Accounts Receivable and Accounts Payable Associates
Build team accountability while maintaining positive morale
Improve workflow efficiency across AP/AR functions
Develop and document SOPs and process improvements
Cross-train team members to strengthen continuity and operational resilience
Coach staff with varying experience levels while maintaining quality control
Resolve process bottlenecks and operational inefficiencies
Maintain open, clear, and consistent communication across finance and other departments
Serve as a reliable and proactive solutions-oriented leader in a high-volume, fast-paced, mission-driven environment
Supervise donation, grant, and receivable tracking processes
Oversee invoicing, revenue posting, cash receipts, payment applications, and aging reports
Ensure timely and accurate follow-up on outstanding receivables
Partner with development and relevant departments to ensure revenue accuracy
Verify completeness of revenue recognition
Ensure grants and contracts are invoiced accurately and timely
Monitor AR processes for cash flow impact and operational efficiency
Review and approve weekly payables
Supervise vendor setup, invoice processing, coding accuracy, and payment workflows
Oversee expense reimbursements, check runs, ACH, and credit card processes
Ensure timely payment while maintaining strong fraud prevention controls
Maintain segregation of duties and approval structures
Review unusual expenses and identify duplicate or improper payments
Oversee 1099 compliance processes
Recommend, implement, and enforce internal controls, policies, and accounting procedures
Maintain approval workflows, documentation standards, and fraud prevention measures
Strengthen accountability across departments whose delays impact accounting operations
Support audit readiness and GAAP/nonprofit accounting compliance
Improve donor/grant reconciliation, invoice/payment cycles, and accounting operational processes
Assist with accounting systems improvements, software implementations, and future ERP transitions (including Blackbaud optimization and potential system migration support)
Identify opportunities for automation, scalability, and improved reporting
Support Controller with departmental reporting and variance analysis
Assist with annual budget preparation as assigned
Track spending trends and identify anomalies
Support cash flow visibility and operational financial insights as needed
Perform other related accounting and operational duties as assigned
Work collaboratively with staff, volunteers, leadership, and departments across the organization
Partner with Volunteer Managers to learn about the volunteer programs and manage volunteers interested in your department on an ongoing basis
Foster and model a volunteer-powered culture across the team by ensuring that every staff member is partnered with volunteers on every shift, with the goal of empowering volunteers to lead and grow within the program.
Serve as a facilitator and coach to staff and volunteers, ensuring the work is shared, not siloed, and that volunteers are supported in completing daily tasks.
Ensure active recruitment, onboarding, and engagement of volunteers using volunteer engagement tools and resources
Support retention by matching volunteers to appropriate tasks, offering guidance, and providing regular check-ins and staff mentorship.
Identify strong volunteers for deeper roles and seek out customer-to-volunteer conversion opportunities.
Recognize volunteer contributions through consistent appreciation and shoutouts.
Provide clear expectations, hands-on training, and in-the-moment coaching to set volunteers up for success.