Accounting Manager

Family HealthCare Network•Visalia, CA

About The Position

The Accounting Manager is responsible for overseeing the daily operations of the Accounting Department to include but not limited to managing the accounts payable system, purchasing general ledger, monthly and annual financial statements, governmental and grant reporting. This role provides management to departmental staff, including performance management, hiring/firing recommendations, and fostering a culture of accountability and excellence. The manager develops and manages action plans to support strategic goals, empowers staff through communication and talent building, and delegates departmental duties while ensuring performance. They also assist with and monitor the departmental budget, ensure regulatory compliance, and oversee training for employees and supervisors. The position involves managing daily accounting activities, developing timelines for financial reporting, ensuring accurate and timely monthly closes and financial reports, and developing/maintaining accounting processes for the general ledger, accounts payable, purchasing, and grant accounting. Monitoring internal controls, implementing software improvements, and overseeing analyses, reporting, compliance, and special projects are key. The role includes assigning, reviewing, and approving governmental, grant, and regulatory reporting, coordinating the annual financial audit, and providing financial analysis to support decision-making. Additionally, the Accounting Manager oversees purchasing, inventory, supply management, fixed assets, equipment contracts, and service agreements, ensuring compliance with policies and budgetary requirements, and managing vendor relationships. Adherence to the Attendance and Absenteeism Policy and the ability to work at any FHCN location are also required.

Requirements

Possesses proficiency in written and verbal communication, basic mathematics, computer applications, and technical systems frequently acquired through one of the following: Completion of a Bachelor’s Degree program with a recognized major and a minimum cumulative GPA of 2.5; or A combination of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5, and healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate-type program.
If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or Bachelor’s degree.
Have a minimum of four years of leadership experience or 5 years of progressively greater responsibility or significant contributions to projects and initiatives that demonstrate leadership skills.
Have a minimum of three years of experience in accounting, finance, purchasing, or other business office-related functions.
Have a minimum credit score of 650.
Ability to perform more complex documents in Microsoft Word, including creating tables, charts, graphs, and other elements.
Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables, and other standard spreadsheet elements.
Ability to develop sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions, and other elements.
Job duties require the employee to effectively communicate, verbally and in writing, their opinions and extrapolations of information they collect and synthesize/analyze.
Responsible for the resolution of conflicts that may arise because of disagreements between employees, between employees and customers/clients, or with the public, other legal entities, or governmental authorities.
Compiles, analyzes, and prepares information in an effective written form, including correspondence, reports, articles, or other documentation.
Effectively conveys technical information to non-technical audiences.
While performing the duties of this position, the employee is regularly required to sit and use repetitive hand movement to type and grasp.
The employee is frequently required to stand or walk; and the employee must occasionally lift and/or move up to 20 pounds.

Nice To Haves

None required.

Responsibilities

Provides management to departmental staff.
Responsible for performance management of assigned supervisors, and those supervisors’ assigned staff, including recognition, performance evaluations, formal coaching and counseling, and making decisions or recommendations regarding necessary disciplinary actions.
Responsible for making recommendations regarding hiring or firing, and the advancement and promotion of assigned supervisors, and those supervisors’ assigned staff, or any other change status of assigned supervisors, and those supervisors’ assigned staff.
Demonstrates core leadership behaviors and team one approach.
Creates a culture of accountability and excellence.
Develops and manages an action plan across assigned employee base to support the strategic direction and obtainment of goals of the organization, effectively leading change when necessary.
Empowers staff through effective communication and talent building.
Delegates appropriate departmental duties and responsibilities to assigned team members while ensuring department performance.
Assists with the development of the departmental budget and monitors the budget to ensure expenses do not exceed the budget.
Ensures regulatory compliance for assigned departments and compliance with all workflows, policies, and procedures.
Ensures department employees receive instruction/training that is in compliance with the training plan, including on-the-job training to develop department employees and supervisors.
Works with supervisors to ensure necessary remediation is taken.
Recommends workflow, policy, and procedure changes based on observations from performance metrics, outcomes, and feedback from supervisor.
Ensures the department maintains compliance with all employee-related reporting and tracking.
Responsible for managing the daily activities of the Accounting Department.
Develops timelines for internal and external financial reporting requirements.
Ensures the monthly close process is completed accurately and timely.
Ensures monthly, quarterly, and annual financial reports are prepared accurately and timely.
Develops and maintains accounting processes and procedures related to the general ledger, accounts payable, purchasing, and grant accounting.
Monitors internal controls related to cash, accounts payable, inventory, fixed assets, and other financial processes.
Implements software features, reporting tools, and process improvements to enhance departmental efficiency and effectiveness.
Oversees various analyses, reporting activities, compliance requirements, and special projects for the organization.
Assigns, reviews, and approves governmental, grant, and regulatory reporting requirements.
Coordinates completion of the annual financial audit and serves as a primary liaison with external auditors.
Assists with the development, coordination, and monitoring of the annual budget.
Provides financial analysis, reports, and recommendations to support organizational decision-making.
Coordinates special projects related to accounting operations, financial reporting, and process improvement initiatives.
Responsible for overseeing purchasing, inventory, and supply management activities for the Network.
Ensures the availability of supplies, materials, and equipment necessary to support Network operations.
Monitors inventory levels and usage trends to maintain appropriate stock levels.
Reviews purchasing activity to ensure compliance with organizational policies and budgetary requirements.
Consults with department leadership regarding the quality, effectiveness, and utilization of supplies and equipment.
Reviews data related to inventory, fixed asset purchases, and other major expenditures.
Ensures standard supply and equipment lists are maintained and utilized appropriately.
Responsible for overseeing procurement activities and vendor relationships.
Ensures quotations, pricing information, statistical data, and vendor proposals are analyzed to determine the best value for the Network.
Participates in the review and evaluation of new products, services, and equipment requested by departments.
Ensures pricing, specifications, contractual terms, and delivery schedules are reviewed and compared prior to purchase.
Oversees vendor performance and works with vendors to resolve issues related to defective products, service concerns, or delivery failures.
Recommends process improvements to strengthen purchasing efficiency and cost effectiveness.
Responsible for overseeing fixed assets, equipment contracts, and service agreements.
Oversees contracts related to equipment maintenance, copier leases, and other assigned service agreements such as armored car services and credit card processing.
Ensures equipment maintenance and repair activities are coordinated to minimize operational disruptions.
Ensures new equipment is received, installed, calibrated, and placed into service in an efficient and timely manner.
Maintains appropriate records related to fixed assets, equipment inventories, and service contracts.
Provides recommendations regarding equipment replacement, asset utilization, and contract renewals.
Responsible for adhering to the Attendance and Absenteeism Policy, recognizing that regular attendance is considered an essential function of all FHCN positions.
Ability to present to and work at any FHCN location, both at the beginning of a shift or during a shift, based on business need.
Performs other duties as assigned.