Accounting Manager - AP

SimonMed Imaging•Scottsdale, AZ

About The Position

The Accounting Manager - AP leads and oversees the organization’s accounts payable function, including vendor payments, landlord and lease-related payment administration, annual 1099 compliance reporting, and selected general accounting activities. The role ensures accurate and timely financial transactions, supports financial reporting and period-end close, maintains internal controls, manages vendor and landlord relationships, and improves operational efficiency, compliance, and financial accuracy. The position leads AP operations and staff, oversees payment processing and lease obligations across company locations, supports accounting activities such as journal entries, reconciliations, accruals, prepaid schedules, and audit schedules, and partners with Accounting and FP&A teams on expense coding and accounting treatment. It also maintains AP procedures, monitors performance indicators and fraud risks, and leads or supports system and workflow improvements. The role requires a bachelor’s degree in a related field, substantial progressive accounting or AP experience, and leadership experience. Healthcare industry and multi-unit experience are preferred. Physical duties may include lifting and carrying up to 40 pounds, prolonged sitting, and frequent standing and walking. Attire may be business casual or scrubs, depending on the department.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
5–8+ years of progressive accounting or accounts payable experience.
2–3+ years of leadership or management experience.
Experience managing high-volume AP operations, vendor payments, recurring lease obligations, and month-end close support.
Experience managing annual 1099 reporting and vendor tax compliance requirements.
Experience with ERP systems.
Strong knowledge of accounts payable processes, internal controls, and accounting principles.
Knowledge of lease administration, landlord coordination, rent payment processing, and lease-related accounting concepts.
Strong understanding of IRS Form 1099 reporting requirements, W-9 administration, TIN matching, and vendor tax compliance.
Ability to prepare journal entries, reconciliations, accruals, prepaid schedules, and supporting financial analysis.
Advanced proficiency in Microsoft Excel and financial systems; proficiency in MS Office applications such as Outlook, Word, and Excel, as well as accounting software.
Excellent analytical, problem-solving, organizational, communication, interpersonal, and stakeholder management skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment and high-pressure situations.
Experience driving process improvements, system enhancements, and automation initiatives.
Meticulous attention to detail and ability to meet established quality standards.
Ability to build rapport and trust with others.
Physical ability to lift and carry up to 40 pounds, sit for prolonged periods, and stand and walk frequently.
Employment is contingent upon successful completion of drug and background screening; some positions require a favorable driving record.

Nice To Haves

Healthcare industry experience.
Multi-unit experience.

Responsibilities

Lead daily Accounts Payable operations and ensure timely, accurate, and compliant processing of financial transactions.
Maintain internal controls over AP processes, vendor master data, payment activities, and lease payment administration.
Process vendor invoices, employee expense reimbursements, recurring contractual obligations, and lease-related payments, including rent, common area maintenance, property tax, and insurance.
Monitor AP aging and coordinate payment timing with Accounting Leadership to optimize cash flow and maintain vendor relationships.
Review payment runs, wire transfers, ACH transactions, check disbursements, and other payment activity before submitting them to Accounting Leadership for final approval.
Partner with Accounting team members to administer the corporate credit card program.
Oversee annual 1099 processing, including vendor setup review, tax classification, payment tracking, and timely filing.
Maintain processes for compliance with IRS reporting requirements, including collection and validation of Forms W-9 and vendor tax identification information.
Ensure landlord payments are accurate and comply with lease agreements; work with relevant departments to resolve billing discrepancies and landlord inquiries.
Monitor critical lease dates, payment escalations, and contractual obligations to support compliance and avoid penalties.
Provide payment data and documentation for financial reporting and audits.
Support month-end, quarter-end, and year-end close, including preparation and review of journal entries, account reconciliations, and supporting schedules.
Review and reconcile assigned balance sheet accounts and assist with accrual calculations and prepaid expense schedules.
Partner with Accounting and FP&A teams to ensure expenses are correctly coded and accounted for.
Assist in preparing audit schedules.
Monitor and mitigate fraud risks involving vendor payments, landlord remittances, and supplier onboarding.
Identify and implement opportunities to improve AP and accounting processes through automation, standardization, and technology.
Lead or support AP system implementations, upgrades, invoice workflow enhancements, and process improvement initiatives.
Develop and maintain AP procedures, standard operating procedures, and documentation.
Monitor key performance indicators and implement improvements to efficiency, accuracy, and service quality.
Supervise, mentor, and develop AP staff, setting performance expectations and providing coaching and feedback.
Communicate clearly, effectively, tactfully, and patiently with internal and external customers.
Perform other duties and activities as assigned; duties may change at any time without notice.