Accounting Assistant-AP

Urbana Main Campus • Urbana, IL

3d

About The Position

Reporting to the Controller, the Accounts Payable Specialist is responsible for the day-to-day operations of the agency’s accounts payable function. The role ensures expenses are properly approved, coded, and paid on time; maintains vendor and independent contractor files; prepares year-end 1099s; reconciles payroll, Section 125, and client fund accounts; and makes bank deposits. The position works closely with every department and trains new supervisors on accounts payable procedures.

The typical schedule is Monday through Friday, 40 hours per week, during regular business hours. The ideal candidate is organized, dependable, comfortable working independently, and has a strong accounting and bookkeeping background with working knowledge of accounts payable. The position requires a high level of accuracy, strict confidentiality, and a helpful, courteous approach in person, over the phone, and by email.

Prospective employees are required to submit to a pre-employment physical and background check.

Requirements

• Minimum of 3 years of accounting or bookkeeping experience.
• Strong accounting and bookkeeping background and working knowledge of the accounts payable process.
• Proficiency with Microsoft Excel, Word, and Outlook, as well as accounting software.
• Valid Illinois driver’s license and use of a personal vehicle for bank runs and trips between agency buildings.
• High level of accuracy and strict confidentiality.
• Organized, dependable, and comfortable working independently.
• Helpful, courteous approach in person, over the phone, and by email.
• Submit to a pre-employment physical and background check.

Nice To Haves

• Associate’s degree or advanced training in accounts payable and accounting, or equivalent experience.

Responsibilities

• Manage the day-to-day operations of the agency’s accounts payable function.
• Ensure expenses are properly approved, coded, and paid on time.
• Maintain vendor and independent contractor files.
• Prepare year-end 1099s.
• Reconcile payroll, Section 125, and client fund accounts.
• Make bank deposits.
• Work closely with every department.
• Train new supervisors on accounts payable procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree