Accounting/HR/Administrative Specialist

HEARTWORKS CHILDRENS MEDICAL HOME M • Bayboro, NC

140d • $17 - $25 • Onsite

About The Position

HeartWorks is a mission-driven nonprofit serving underserved families through education, wellness, mental health, and community-based support. We’re a small, collaborative team passionate about making a difference locally. We’re seeking a reliable, detail-oriented Accounting, HR & Administrative Specialist to support financial operations, employee processes, and daily office functions. This role reports to the Finance Director and is ideal for someone organized, self-sufficient, and interested in growing with a nonprofit.

Requirements

• Minimum 1 year of entry-level finance, accounting, or bookkeeping experience, including basic knowledge of finance and accounting principles
• Strong organizational skills, strong attention to detail
• Reliable, self-sufficient, and capable of independently managing tasks
• Excellent verbal and written communication skills
• Proficient in Microsoft Excel
• Able to handle confidential information with discretion
• Able to climb stairs, drive a car, sit for extended periods, and lift up to 30 lbs
• Able to pass a background check

Nice To Haves

• Associate’s degree in accounting, finance, HR, or related field
• 2+ years of nonprofit bookkeeping, HR, or administrative experience
• Experience with QuickBooks or similar accounting software
• Experience with administrative and/or HR functions
• Experience with nonprofit fund accounting and grant reporting

Responsibilities

• Record transactions in QuickBooks and maintain accurate financial records
• Reconcile monthly bank statements
• Assist with bi-weekly payroll processing
• Support financial reports, budgets, and audits
• Track and compile data for grant & program reporting
• Support timely submission of grant and audit-related financial documentation
• Assist with onboarding (new hire paperwork, background checks, personnel files)
• Support offboarding processes and documentation
• Maintain accurate employee records and ensure confidentiality
• Serve as a point of contact for basic HR-related questions
• Maintain organized digital and paper filing systems
• Answer phones and manage incoming/outgoing mail
• Provide general administrative support (scheduling, documents, communication)
• Assist with fundraiser and event preparation
• Support day-to-day office operations

Benefits

• Family Friendly
• Flexible schedule
• Training & development

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree