Accounting Coordinator

The Blake School•Hopkins, MN

1d•Onsite

About The Position

Reporting to the director of finance, this role is responsible for full-cycle accounts payable operations, corporate card administration, and general accounting support. Key responsibilities include preparing journal entries, reconciling general ledger accounts, and assisting with data collection and documentation for the annual audit and tax filings.

Requirements

College degree in accounting
2-3 years applicable experience
Strong interpersonal skills with the ability to interact with internal and external members of a diverse community in a friendly and professional manner.
Detail-oriented, with the ability to work within time constraints, managing multiple priorities.
Good listening, oral, written and critical-thinking skills.
Advanced knowledge of Excel and Google Sheets.
Ability to provide strong customer service.

Responsibilities

Establish and maintain vendor records, ensuring all required documentation (e.g., W-9 forms) is received and up to date.
Facilitate vendor enrollment in ACH/online payments in accordance with internal verification and approval procedures.
Transition vendors to paperless invoicing whenever possible.
Review invoices against purchase orders to confirm proper approvals, accurate pricing and quantities, and receipt of goods or services.
Enter and route invoices in Bill.com, ensuring all purchase order requirements are met and appropriate documentation is attached.
Review vendor statements and compare them to Bill.com records to confirm all invoices are accounted for and paid.
Investigate and resolve any discrepancies with vendors.
Regularly review open purchase requisitions, purchase orders, and uncashed checks.
Follow up on outstanding items, including missing approvals, invoices, or receipts, and address checks outstanding beyond 30 days.
Perform monthly reconciliations between Bill.com and the Veracross General Ledger.
Research and resolve any variances.
Maintain accurate vendor and transaction records to support annual 1099 filings.
Prepare and file 1099 forms and related reports in January.
Prepare monthly reconciliations for prepaid accounts, ensuring balances align with recorded activity.
Record monthly corporate card activity and follow up with employees on incomplete transactions or expiring balances.
Provide training and guidance to employees on purchase requisitions, purchase orders, and proper use of corporate cards.
Respond to accounting-related inquiries and prepare adjusting journal entries as needed.
Serve as backup to fellow accounting staff to help ensure timely and accurate internal and external reporting.
Perform other accounting and administrative tasks as assigned.