Accounting Coordinator

Waypoint Real Estate•Fort Collins, CO

3d•$55,000 - $65,000•Onsite

About The Position

To create meaningful impact for our team, our families, and our community. We are seeking a detail-oriented and organized Accounting Coordinator to join our property management team. This role is critical in ensuring the accurate and timely processing of invoices and payments across a portfolio of commercial and/or residential properties. You will work closely with Property Accountants to accurately report financial statements for a portfolio of real estate investments in a timely manner. This position will report directly to the Accounting Manager:

Requirements

2+ years of experience in accounts payable
Experience with accounting/accounts payable software
Strong understanding of accounting principles and AP best practices
Excellent attention to detail and organizational skills
Ability to work both independently and collaboratively
Proficiency in Microsoft Office, especially Excel
Strong communication skills, both written and verbal
Friendly, professional manner towards vendors and clients

Nice To Haves

Experience in property management or real estate
Experience with AvidXchange and Rent Manager
Experience using Microsoft Office suite, particularly Outlook
Effective written and oral communication skills
Ability to prioritize tasks and follow procedures
Work style: flexible, team player, positive attitude, strong inter-personal and problem-solving skills
Commitment to operational excellence and detail
Contribution to Waypoint’s commitment to community, volunteering time to a community non-profit

Responsibilities

Gather, process and code vendor invoices in AvidXchange, ensuring accuracy and appropriate approvals
Monitor invoice workflows and follow up to keep approvals on track
Enter and maintain vendor information in Rent Manager
Keep vendor documentation current (W9, COI, 1099)
Reconcile vendor statements and resolve discrepancies promptly
Collaborate with property managers and property accountants to verify invoice charges and coding
Assist with month-end closing procedures, including AP reporting
Utility invoice payments completion and accuracy review
Maintain organized digital records of invoices, approvals, and payments
Respond to vendor inquiries in a professional and timely manner
Support ad-hoc projects and reporting requests from the accounting and property management teams (budgets, reconciliations, audits, etc.)
Lead the 1099 process at year-end to ensure completion and accuracy of vendor 1099 reports
Communicate effectively with vendors, internal teams, and property managers to ensure smooth AP operations
Monitor and manage the Accounts Payable email address for vendor communication and invoice processing
Be available to answer phone calls to the office when receptionist and assistants are occupied
Help Accounting team with projects throughout the yearly cycles