Accounting Coordinator

DAYBREAK INC•Dayton, OH

28d•Onsite

About The Position

The Accounting Coordinator supports the daily financial operations of Daybreak through hands-on processing of accounts payable, accounts receivable, grant billing, Medicaid revenue tracking, payroll support, and reconciliations. This position serves as the internal financial point person and works directly with external fiscal oversight partners, including CSH, to ensure timely, accurate, and compliant financial processes across all systems.

Requirements

Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required
Minimum of 4 years of experience in accounting, bookkeeping, or financial operations required
Experience with accounts payable and receivable processes
Experience with financial systems such as Sage Intacct, QuickBooks, or similar
Familiarity with grant billing or reimbursement-based funding models

Nice To Haves

Experience in a nonprofit or human services organization preferred

Responsibilities

Process accounts payable and accounts receivable transactions using Bill.com, including uploading invoices, coding, and routing for approval
Ensure all invoices and payments are properly documented and supported within financial systems
Track payments, outstanding invoices, and maintain accurate financial records
Coordinate with staff to obtain necessary documentation and approvals
Maintain and manage petty cash in accordance with agency policies and internal controls
Track all disbursements, collect receipts, and perform regular reconciliations
Report discrepancies and coordinate replenishment with appropriate approvals
Enter and track grant billings and reimbursement requests in systems including PMS, GOSH, LOCCS, and other required platforms
Upload supporting documentation for grant draws in coordination with external and internal staff
Maintain billing logs and organized grant files to support compliance and reporting
Monitor billing timelines to ensure timely submission and reimbursement
Track Medicaid billing activity to ensure services are billed accurately and timely
Monitor unbilled services, denied claims, rejected claims, and payment delays
Track claim status, including application status and follow-up needs
Coordinate with program staff to resolve billing issues and improve reimbursement outcomes
Assist with payroll preparation by collecting, reviewing, and verifying timesheets and documentation
Support payroll entry and verification to ensure accurate and timely processing
Maintain confidentiality and organization of payroll records
Assist with reconciliation of private donations, Medicaid revenue, grant funding, and other financial activity
Ensure entries in Sage and other systems are accurate and properly supported
Identify discrepancies and communicate issues for resolution
Serve as the primary internal point of contact for external financial partners, supporting communications
Provide timely uploads, documentation, and financial data required for oversight and reporting
Ensure financial activity is properly documented and aligned with compliance expectations
Maintain organized financial records, trackers, and documentation across all funding sources
Support audit preparation, monitoring reviews, and compliance requirements (including CARF standards)
Assist in improving internal financial processes and workflows