Accounting Clerk

Bizzell•Long Beach, CA

28d

About The Position

The Accounting Clerk provides financial and accounting support in accordance with DOL, PRH, and Bizzell US requirements. The role supports Center finance operations, including cost data, student pay, meal ticket sales, staff payroll, accounts payable, interest fund, petty cash, reconciliations, and accounting records. The position reports to the Finance Manager and works with other finance, administration, HR, and procurement staff. The Accounting Clerk maintains accurate electronic and paper records, processes invoice and payment documentation, conducts periodic documentation audits, and monitors assigned work for quality and timeliness. The position also supports service improvement, performance goals, required staff training, safety practices, and applicable compliance requirements. The work environment has a moderate noise level. The job regularly involves sitting, standing, walking, reaching, talking, and listening, and occasionally involves handling objects and lifting or moving up to 25 pounds.

Requirements

One year of related experience.
High school diploma and one year of related experience and/or training, or an equivalent combination of education and experience.
Extensive computer and internet literacy.
Attention to detail and a high level of accuracy in all input.
Ability to work in a fast-paced, deadline-oriented situation.
Proficiency with advanced Microsoft Office applications, including Word, PowerPoint, Excel, and/or Lotus spreadsheet applications.
Valid state driver's license.
Ability to meet the physical demands of the role, including occasional lifting and/or moving of up to 25 pounds.

Nice To Haves

Associate degree in Accounting.

Responsibilities

Assist with Center finance functions, including maintaining operations cost data, preparing and reconciling student pay, reconciling meal ticket sales, and monitoring accounting entries and journal codes.
Create tracking folders for outstanding accounts payable paperwork, match delivery documentation and purchase requests with invoices, verify totals and signatures, obtain approvals, batch invoices, and process payment paperwork.
Stamp invoices as received and record the date received.
Assist with accounting analysis and other duties as assigned by the Finance Manager and Finance and Administration Director.
Monitor assigned areas to ensure high-quality and timely services.
Assist with reviewing PTO spreadsheets and managing information reports; coordinate changes and corrections with HR.
Work with the Finance Manager to review staff payroll, enter and submit staff work hours bi-weekly, and assist with accounts payable, interest fund, and petty cash processes.
Maintain accurate Sage database records and timely accounting files, including electronic and paper backup files for staff leave.
Assist with account reconciliation and balancing books.
Maintain accurate databases, records, ledgers, logs, files, and journals.
Assist the buyer with staff procurement communications, receipt verification, custody, payment documentation, and vendor files.
Conduct periodic audits for documentation compliance and file maintenance.
Work toward performance management goals and follow the CDSS plan and Code of Conduct system daily.
Maintain good housekeeping and comply with safety practices.
Comply with DOL guidelines, OFCCP regulations, and Job Corps notices and bulletins.
Model, mentor, and monitor appropriate Career Success Standards.
Participate in mandatory PRH staff training.
Communicate information clearly and concisely, confirm correct interpretation, and produce written communications that are clear and easy to understand.
Handle multiple projects, apply time-management and task-prioritization principles, pursue professional development, and initiate or respond to suggestions for service improvement.
Perform other duties as assigned.