Accounting Clerk

Haisla Nation•Area C (Butedale/Kitlope/Kitsumkalum), BC

3d•Onsite

About The Position

Reporting to the Manager, Finance, the Accounting Clerk is responsible for providing support to the Haisla Nation’s Finance Department, including duties related to purchasing, accounts payable, accounts receivable, bank reconciliations, and administrative support, thus ensuring the accurate processing and recording of financial transactions.

Requirements

University diploma or certificate (1-3 years) in Business, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
1 to 3 years of experience in accounting or bookkeeping.
Strong working knowledge of Microsoft Office (Excel, Word, Power Point) and accounting software (Adagio and PayDirt).
Strong organizational and time management skills with an attention to detail and accuracy in financial record-keeping.
Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
Excellent interpersonal and communication skills, both verbal and written.
Ability to meet intensive and changing deadlines.
Ability to work independently and as a team.
Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Nice To Haves

Experience working in non-profit or fund accounting an asset.
Experience working with First Nations financial administration an asset.
Valid BC driver’s license and own vehicle is an asset.

Responsibilities

Prepare and record transactions in the accounting system, e.g. journal entries.
Track and administer journal entries, new department requests, meeting notes, finance internal logs.
Assist with budgeting and regular reporting process, support variance analysis process.
Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.
General accounting, including month end and annual procedures.
Record and track expenses and revenue.
Reconcile GL accounts.
Assist with developing procedures in relation to financial transactions.
Assist with annual audit.
Provide financial support to Program Area managers.
Assist with analysis of Program Area financial information – example -variance analysis.
Recommend and implement improvements to accounting systems and management practices.
Provide backup, as needed, for the Finance Department for other accounting clerks.
Maintain accurate financial records for audit and internal review purposes.
Ensure that deadlines are met.
Review agreements for program areas to ensure compliance.
Assist in financial capacity development of the Finance Department employees and Program Managers.
Ensure accuracy and compliance to accounting standards, procedures and internal controls.
Communicate timely and professionally with internal and external stakeholders.
Prepare and issue invoices.
Track and follow-up on outstanding accounts receivable; collections.
Document and record cash receipts and bank deposits accurately.
Reconcile revenue to funding agreements, follow up on discrepancies.
Assist Haisla Nation staff with purchase order requests.
Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.
Centralized purchasing for selected items, e.g. groceries and office supplies.
Set up new A/P vendors and maintain A/P vendor records in accounting system.
Train internal stakeholders on PO system and process.
Ensure purchase is within a approved budget.
Match invoices to purchase orders.
Process and verify invoices, ensuring appropriate documentation and authorization.
Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.
Process payments.
Reconcile accounts payable transactions and resolve any discrepancies.
Reconcile vendor accounts to vendor statements.
Match purchase orders to vendor invoices.
Perform semi-monthly bank reconciliations.
Follow up on outstanding items, reversed transactions and resolve discrepancies.
Assist with the preparation of monthly tax returns.
Perform membership payments.
Perform investment and gl reconciliations.
Other related duties as required.