ACCOUNTING CLERK III - 64028422

State of Florida • Fort Walton Beach, FL

1d • Onsite

About The Position

The Accounting Clerk III is assigned to the Finance & Accounting Section of the Okaloosa County Health Department and performs essential accounting, fiscal, and clerical functions, while providing subject-matter support across the county health department. Duties must comply with applicable Florida statutes, administrative rules, Department policies, and accounting procedures. The position requires maintaining the confidentiality of information handled in the course of work.

The role handles accounts payable and receivable activities, including coordinating with the Department of Financial Services and the Central Office Disbursement Unit, auditing invoices and supporting records, processing payment transactions, maintaining voucher files and tracking logs, and researching questions from staff. It also provides guidance to purchasing staff on invoice and payment processing.

Additional work includes processing mail; preparing and maintaining Finance & Accounting reports, databases, and tracking systems; supporting section and Business Office projects; preparing travel authorizations and reimbursement requests; and preparing monthly and quarterly billing to the Okaloosa County Board of County Commissioners. The employee attends relevant training and meetings and backs up other Finance & Accounting functions as needed. Other duties may be assigned in support of the Agency’s mission. The position is based at the Florida Department of Health in Okaloosa County in Fort Walton Beach, Florida. Incumbents may be required to perform emergency duties outside normal work hours or days.

Requirements

• Ability to learn and communicate effectively in English, orally and in writing.
• Effective written, oral, and electronic communication skills.
• Ability to identify and analyze problems and develop plans or procedures to address them.
• Skill in compiling, organizing, and analyzing data for monitoring and evaluation.
• Skill in interpreting and applying regulations, statutes, and policies.
• Experience using Microsoft Office applications.
• Experience performing accounts payable or accounts receivable functions.
• Experience auditing or reconciling accounts, databases, or systems.
• Experience in an administrative, clerical, or accounting role.

Nice To Haves

• Valid U.S. driver's license.

Responsibilities

• Serve as the primary liaison between the Department of Financial Services, Central Office Disbursement Unit, and the county health department for accounts payable activities.
• Audit invoices and supporting documentation for completeness and accuracy, and reconcile discrepancies before entry.
• Review and submit advance payment requests to the Central Office.
• Enter accounts payable transactions and audit transactions for coding, dates, approval signatures, and other required details.
• Process invoice payments using a Department-issued Purchasing Card and follow applicable policies and procedures.
• Maintain voucher files and the Contracted Services Workbook.
• Maintain the miscellaneous accounts receivable log, including issuing and tracking assigned invoices.
• Perform accounts receivable functions, including refund transactions.
• Research fiscal matters and staff inquiries, and share findings with appropriate staff.
• Provide support and guidance to purchasing staff regarding invoice and payment processing.
• Process incoming mail.
• Prepare and maintain Finance & Accounting reports, databases, and tracking systems.
• Support routine and episodic projects of the Finance & Accounting Section and Business Office.
• Prepare travel authorization and reimbursement requests for Business Office staff.
• Prepare and submit monthly and quarterly billing to the Okaloosa County Board of County Commissioners.
• Attend training, professional development, meetings, and conference calls relevant to assigned duties.
• Provide backup support for other Finance & Accounting functions as needed.
• Perform other duties as assigned in support of the Agency’s vision and mission.

Benefits

• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options with employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed