Accounting Clerk II

Palmdale School District•Palmdale, CA

4d•Onsite

About The Position

This position will be posted for 15 business days. The portal will open to accept applications from August 20, 2026 at 4:00 PM to August 24, 2026 at 4:00 PM. This recruitment is to establish an eligibility list of candidates who have qualified through competitive examination. The list will be used to fill future vacancies. To perform a variety of general accounting clerical and computational duties and responsibilities involved in the preparation and maintenance of financial and statistical records. This is the full journey level class within the Accounting Clerk series. Employees within this class are distinguished from the Accounting Clerk I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled from advancement from the I level, or when filled from the outside, require prior related work experience.

Requirements

Two years of accounting clerical experience including statistical or financial record keeping.
Equivalent to completion of the twelfth grade.

Responsibilities

Gather, assemble, tabulate, check and file financial and statistical data; maintain financial records and process documents involved in financial transactions; post financial data.
Audit, process, and file accounts receivable billings, accounts payable, purchasing invoices and other related invoices; ensure delivery as ordered, correct amount as charged, sales tax amount is correct and delivery charge is correct.
Process and match purchase orders, invoices and packing slips; verify accuracy of information; research discrepancies and unauthorized purchases; check allocations against department budget appropriations; total billings and batch for input to data processing.
Prepare purchase orders; assign vendor codes; establish budget and vendor accounts on computer; calculate and verify discounts and sales tax.
Encumber purchase orders; assign and/or verify accuracy of account numbers; verify status of encumbered purchase orders and related expenditures.
Monitoring and assisting in the preparation of periodic grant reports.
Assign purchase order numbers to requesting departments; contact department representatives regarding status of payable accounts.
Assist in purchasing activities, including explaining bid procedures to vendors and answering department questions regarding purchasing information and procedures.
Input a variety of documents into computer system including warrants, receipts and collection reports.
Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.
Prepare and make bank deposits.
Maintain computer inventory of all district relocatable buildings; update and modify database to provide accurate and detailed information in a timely manner.
Maintain files of current lease copies and site maps corresponding to relocatable building inventory.
Complete reports of expenditures for construction projects in the state lease-purchase program.
Assist in budget preparation for leased relocatable buildings.
Log and process utility bills for payment; log and file contracts.
Type checks as required; total and balance.
Perform a variety of general clerical duties and responsibilities; screen calls; answer questions and provide information; take messages; route inquiries to proper departments; open, sort, and distribute incoming mail; sort outgoing mail; type a variety of materials.