Accounting Clerk II

State of North Carolina•2020 Yonkers Road Wake, NC

13h•$31,200 - $53,812•Hybrid

About The Position

The primary purpose of this position is to support the financial and administrative operations of Community Supervision by processing, recording, and managing a wide range of accounting and procurement activities. This role provides fiscal and operational support for statewide field operations and multiple Community Supervision program areas, including electronic and satellite-based monitoring programs, the Emergency Response Team, Administration, Interstate Compact, DART, and the Post Release Supervision Office. Key responsibilities include general accounting, accounts payable and receivable, contracts administration, budget reporting, financial statement preparation, fixed asset and equipment tracking, surplus property disposition, and maintenance of statewide contract and lease records. The position is also responsible for researching and resolving vendor statement discrepancies while ensuring compliance with state financial regulations and internal procedures. This role manages high-volume invoice processing, purchase requisitions, and usage orders through the NC e-Procurement System and the North Carolina Financial System (NCFS). Duties include monitoring and reconciling purchase orders to ensure accuracy, fund availability, and timely transaction completion. The position collaborates with vendors and the Department of Administration (DOA) Fiscal Department to investigate and resolve complex financial discrepancies. Additional responsibilities include compiling, analyzing, and validating confidential financial data for reporting and operational decision-making. The position also provides administrative support coverage as needed and utilizes Microsoft Excel, Word, Outlook, PowerPoint, SharePoint, and other financial systems to maintain reporting accuracy, strengthen financial controls, and support effective communication with internal and external stakeholders. This position requires regular in-office presence in Raleigh and may allow for telework up to two days per week, depending upon operational needs.

Requirements

Working knowledge of accounting, procurement, accounts payable/receivable, and financial reporting procedures.
Experience processing invoices, purchase requisitions, and purchase orders using systems such as NCFS or other standardized e-Procurement system while ensuring accuracy and compliance with applicable laws, rules or regulations.
Proven ability to reconcile financial records, research and resolve vendor discrepancies, and maintain contract, lease, and fixed asset documentation.
Experience compiling, analyzing, and validating confidential financial data to support budget reporting, operational decision-making, and financial controls.
Strong organizational and communication skills with experience collaborating with internal staff, vendors, and external agencies while providing professional administrative and fiscal support.
High school or General Educational Development (GED) diploma and one years of experience; or an equivalent combination of education and experience.

Responsibilities

Processing, recording, and managing accounting and procurement activities.
Providing fiscal and operational support for statewide field operations and multiple Community Supervision program areas.
Managing general accounting, accounts payable and receivable, contracts administration, budget reporting, financial statement preparation, fixed asset and equipment tracking, surplus property disposition, and maintenance of statewide contract and lease records.
Researching and resolving vendor statement discrepancies while ensuring compliance with state financial regulations and internal procedures.
Managing high-volume invoice processing, purchase requisitions, and usage orders through the NC e-Procurement System and the North Carolina Financial System (NCFS).
Monitoring and reconciling purchase orders to ensure accuracy, fund availability, and timely transaction completion.
Collaborating with vendors and the Department of Administration (DOA) Fiscal Department to investigate and resolve complex financial discrepancies.
Compiling, analyzing, and validating confidential financial data for reporting and operational decision-making.
Providing administrative support coverage as needed.
Utilizing Microsoft Excel, Word, Outlook, PowerPoint, SharePoint, and other financial systems to maintain reporting accuracy, strengthen financial controls, and support effective communication with internal and external stakeholders.