Accounting Clerk II (NCL04) - Oahu

hawaiianel•Kailua, HI

2d•Onsite

About The Position

The P AD DISBURSEMENT ACCOUNTING Department of the P GENERAL ACCOUNTING Division at Hawaiian Electric Company has 1 Bargaining Unit vacancy available. (Role: Non-Exempt). This role is responsible for the handling and maintenance of all documents that enter the Accounts payable area, including proper routing of documents, preparation for invoice processing, scanning of all invoice documents, and maintenance of accounting files. Performs other clerical work for the Cost Accounting department.

Requirements

Must pass the Edison Electric Institute Support & Administrative Selection System (SASS). NOTE: Employees who have taken and passed the General Clerical Test do not need to take the SASS.
Must pass the SRA Oral & Written Directions Test.
Ability to type a minimum of 45 w.p.m. (to be determined by Company administered test).
Must pass a 10-key adding machine/calculator test (to be determined by Company administered test).
Must have at least 1 year of general office and clerical experience.

Responsibilities

Receives, sorts and distributes invoices for further processing; checks completeness of information on invoices; follows up on obtaining correct information.
Verifies accuracy of scanned invoice data.
Routes invoices and handles follow-up for approval authorization where necessary.
Operates document scanning equipment and scans invoice documents.
Mails out checks and remittances.
Maintains various accounting files, such as the Purchasing Card Log (Commercial/Travel) files and the Missing Log Aging List.
Operates computer terminal for invoice validation to retrieve information from source documents.
Assists in researching, photocopying, and other clerical work.
Assists in follow up of vendor and department inquiries regarding invoice status and discrepancies.
Assists in maintaining stock of office supplies for the Cost Accounting Division.
Prepares purchase requisitions for the Cost Accounting Division.
Sends records to Records Center for retention and prepares inputs to computer listing of records retained at the Records Center.
Substitutes for and/or assists other clerical personnel as required.
Assume an emergency management role, as assigned, and perform specific assignments or functions, as needed, in an event of an emergency, not to include routine trouble calls/callouts.
Performs similar and incidental duties as required.
Performs administrative and clerical support for the division.