Accounting Clerk I (Part-time 25 hours/week)

Town of Greenwich•Greenwich, CT

About The Position

The Accounting Clerk I performs responsible clerical accounting duties requiring some analysis and independent judgment when applying routine posting, calculation, and verification procedures to create and maintain financial records within an established accounting system. The position works across various departments and divisions and reports to a Division Head or designated supervisor. This is a part-time position scheduled for 25 hours per week. The role handles department or division cash transactions, records and deposits revenues, processes accounting entries, reconciles bank statements, prepares vendor checks, and maintains financial records and reports. It also provides customer service to the public and maintains responsibility for weekly and bi-weekly payroll records and employee files. Related work may be assigned.

Requirements

High school graduation and two years of work experience in a financial or payroll environment or a closely related field, or an equivalent combination of education and experience.
College courses in accounting, finance, or business management may substitute for up to one year of work experience; 30 credits in related coursework equal one year of work experience.
Working knowledge of bookkeeping and/or payroll procedures and practices, standard office methods and procedures, budgetary accounting practices, and electronic equipment.
Skill using a personal computer with word-processing and spreadsheet software, as well as industry-specific equipment and programs.
Professional office conduct, regular attendance, groomed appearance, and punctual arrival and departure.
Ability to make computations quickly and accurately, handle monetary transactions accountably, and maintain payroll and accounting records.
Ability to perform basic reconciliations and prepare payroll and financial reports.
Ability to follow oral and written instructions and make oral and written reports.
Ability to manage multiple tasks simultaneously with minimal supervision and to organize and coordinate work.
Ability to establish and maintain cooperative relationships with professionals, fellow employees, public officials, and the general public, and to handle inquiries with courtesy and tact.
Ability to operate standard office equipment and meet the physical requirements of the position.
Ability to maintain confidentiality and willingness to accept monetary responsibility.
Pass the computer skills test; the examination plan is pass/fail.

Responsibilities

Collect and handle cash for department or division transactions; receive, account for, and deposit funds.
Transport cash funds and checks to financial facilities when required.
Input transactions, verify payments, balance receipts, identify discrepancies, and resolve them.
Classify or code transactions to appropriate accounts and post disbursements by funds and banks.
Reconcile statements from banks where funds are deposited.
Prepare reports and maintain filing systems and supporting documentation.
Receive, record, and deposit revenues according to standardized procedures.
Prepare vendor checks and maintain the vendor check register and supporting documents.
Perform specialized billing or accounting procedures using industry-specific software.
Prepare and maintain monthly, quarterly, and annual statements and reports as required.
Respond to public inquiries, provide customer service, address complaints, and follow up as needed to resolve them.
Assist the public with forms and statements while ensuring adherence to department standards and procedures.
Explain policies and procedures and resolve disputes with courtesy and tact.
Maintain responsibility for weekly and bi-weekly payroll, employee files, and earnings records, including time and leave records.
Perform related work as assigned.