Accounting Associate

Gladstone Companies•San Francisco, CA

8d•$61,000 - $72,000•Hybrid

About The Position

Gladstone Institutes is a world-renowned independent, nonprofit biomedical research organization dedicated to solving challenging diseases. The Finance team is seeking a detail-oriented and collaborative Accounting Associate who enjoys variety, values accuracy, and wants to support groundbreaking scientific research. This role offers exposure to a broad range of accounting functions, including accounts payable, accounts receivable, grant-related transactions, month-end close, and financial reporting, while partnering with colleagues across the organization. The position is important for ensuring the integrity of Gladstone's financial operations and enabling scientists to focus on advancing discoveries.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
Three or more years of accounting or finance experience.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis tools.
Experience working within an ERP system.

Nice To Haves

Experience with Workday and any applicable AI-driven finance tools.
Experience in nonprofit, higher education, healthcare, research, or grant-funded environments.
Familiarity with federal grant accounting and compliance requirements.

Responsibilities

Process check requests and allocate monthly charges from the UCSF Accounts Payable Ledger, ensuring appropriate approvals and documentation.
Review and process subcontract invoices and support timely vendor payments.
Manage intellectual property (IP) invoices and related rebilling activities.
Process cash receipts and maintain non-grant accounts receivable records.
Prepare federal grant fund drawdowns in accordance with sponsor requirements.
Process ad hoc payments and validate supporting documentation.
Review miscellaneous payment requests in Workday for accuracy and compliance.
Support corporate credit card administration, including account maintenance and transaction assistance.
Maintain user access and records within the Egencia travel management system.
Prepare and submit monthly reports to the California Employment Development Department (EDD).
Prepare month-end journal entries, including accruals, allocations, recurring expenses, and subcontract-related transactions.
Reconcile assigned balance sheet accounts and investigate outstanding items.
Provide backup support across accounts payable functions to ensure operational continuity.
Participate in special projects and continuous improvement initiatives.