Accounting Associate

PlaneSmart! Aviation•Addison, TX

10d•Onsite

About The Position

PlaneSmart Aviation is seeking a hands-on accounting professional to support day-to-day accounting operations at its private aviation company in Addison, Texas. This on-site role covers financial reporting, accounts payable and receivable, reconciliations, cash management, payroll support, and month-end close. The position works closely with company leadership, operations, aircraft owners, vendors, and outside CPA and tax professionals to maintain accurate, timely, and well-organized financial records. The role supports accounting across multiple related entities and aviation operations. It includes tracking aircraft-specific revenue and expenses, reconciling charter and aircraft management activity, maintaining aircraft maintenance reserves, tracking fixed assets and depreciation, and supporting owner statements and expense allocations. The position also contributes to financial analysis, budgeting, tax and audit support, compliance, and improvements to accounting processes and controls. The role is based on-site in Addison, Texas, and works regularly with teams across aircraft management, maintenance, charter, and sales. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional additional hours during month-end close or other critical accounting periods.

Requirements

Bachelor's degree in Accounting, Finance, or a related field preferred.
At least 4 years of progressive accounting experience.
Strong understanding of general ledger accounting and financial statements.
Experience with month-end close, reconciliations, accounts payable, accounts receivable, and payroll.
Advanced Excel skills.
Experience with QuickBooks or another major accounting or ERP system.
Strong organizational and analytical skills.
Excellent attention to detail and follow-through.
Ability to work independently and take ownership of responsibilities.
Ability to handle confidential financial and ownership information professionally.
Strong interpersonal skills and a collaborative approach.

Nice To Haves

Private aviation, aircraft management, charter, FBO, MRO, or related aviation experience.
Experience with multi-entity accounting.
Experience with aircraft fixed assets and depreciation.
Experience with maintenance reserves or aircraft operating cost accounting.
Experience preparing owner statements or aircraft-level financial reports.
CPA firm or public accounting experience.
CPA license or CPA-track background.

Responsibilities

Manage day-to-day general ledger accounting and maintain accurate financial records and supporting documentation.
Perform monthly bank, credit card, and balance sheet reconciliations; prepare journal entries, accruals, prepaids, and adjusting entries.
Lead day-to-day activities for monthly, quarterly, and year-end financial close.
Prepare and review monthly Profit & Loss and Balance Sheet reports; analyze balances and investigate unusual transactions or variances.
Maintain an organized, audit-ready accounting environment.
Manage the full accounts payable and accounts receivable cycles, including invoice review and processing, vendor payments, customer invoicing, collections follow-up, and account reconciliations.
Support payroll processing and reconcile payroll entries to the general ledger.
Track aircraft-specific operating expenses and revenue, including aviation-related costs such as fuel, maintenance, hangar, insurance, crew, landing fees, FBO charges, international charges, and subscriptions.
Track expenses and revenue by aircraft, owner, trip, department, or operating entity as appropriate; reconcile charter and aircraft management activity to accounting records.
Maintain and reconcile aircraft maintenance reserves; support aircraft acquisition, disposition, and capital expenditure accounting as needed.
Track fixed assets and depreciation schedules for aircraft and related equipment; review aircraft operating costs and identify discrepancies or unusual activity.
Maintain separate accounting records for multiple related entities and operating accounts, and record and reconcile intercompany transactions.
Support aircraft owner statements and reporting, owner-level expense allocations, and reconciliations; ensure transactions are classified among company, aircraft, and owner accounts appropriately.
Produce monthly financial statements and management reports; prepare budget-to-actual and variance analysis.
Provide management with visibility into cash flow, operating expenses, aircraft profitability, and financial performance; develop reporting on individual aircraft and aviation operations.
Assist with annual budgets, forecasts, and cash flow planning.
Work with outside CPA, tax advisors, and attorneys; provide schedules and supporting documentation for tax filings and assist with annual tax preparation and financial reviews.
Maintain documentation required for audits, financial reviews, and FAA reviews; follow U.S. GAAP and company policies.
Identify opportunities to improve accounting processes and internal controls; establish standardized procedures and improve financial reporting accuracy and efficiency.
Help implement accounting technology, automation, and reporting tools where appropriate.
Build and maintain working relationships with vendors, customers, and service providers.