Accounting Associate III- Accountants Payable Supervisor (N9)

City of Annapolis • Annapolis, MD

12d • Onsite

About The Position

The City of Annapolis is seeking an analytical, thorough, and highly responsible financial professional to serve as Accounting Associate III. This position performs advanced professional financial accounting duties that require the application of standard accounting theories, principles, and techniques in strict compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines. This role is distinguished from the Accounting Associate II level by the increased difficulty and complexity of assigned financial workflows, greater independence in executing day-to-day duties, and potential supervisory oversight over subordinate staff. The ideal candidate possesses thorough knowledge of specialized accounting procedures, demonstrated skill in obtaining interdepartmental cooperation in complex work situations, and experience managing high-volume reconciliations, billings, and wire transfers.

Requirements

• Thorough knowledge of principles and practices of governmental and commercial accounting, auditing practices, GAAP, and GASB standards.
• Knowledge of applicable federal, state, county, and local municipal regulations and auditing record maintenance procedures.
• Proficiency with office automation software, including advanced functions in spreadsheets (Microsoft Excel), databases, word processing, and presentation platforms.
• Skill in performing complex mathematical calculations with speed and accuracy, maintaining meticulous fiscal records, and operating standard business machinery.
• Ability to review and reconcile budgetary data, prepare clear and concise financial summaries, and respond to policy/procedural development requirements.
• Skill in establishing cooperative working relationships, obtaining cooperation in difficult situations, and effectively supervising subordinate personnel when assigned.
• Bachelor's degree in Finance, Accounting, Economics, or a closely related field from an accredited college or university; AND
• A minimum of four (4) years of related professional accounting or fiscal management experience.
• An equivalent combination of education, specialized training, and progressively responsible experience that provides the required knowledge, skills, and abilities may be considered.

Responsibilities

• Prepares, reviews, and approves routine and non-routine accounts payable, cash receipts, and general billing transactions by verifying documentation across multiple sources.
• Reviews, investigates, and reconciles high-volume, complicated financial transactions, ledgers, journals, vouchers, and statements.
• Coordinates asset, liability, and capital account entries by compiling and analyzing account data. Researches and analyzes basic and non-routine asset information for fixed asset establishment.
• Conducts general billing and capital facility assessment billing. Processes all wire payments for utility, general billing, and personal property tax accounts.
• Processes real property transfer forms for all property deeds.
• Prepares complex, non-standard financial reports, trend analyses, balance sheets, income statements, and graphical data representations.
• Prepares for annual and special audits by accurately accumulating data for assigned functional areas. Maintains accounting controls and financial security by adhering to established policies, procedures, and internal control frameworks.
• Researches and resolves complex billing, invoicing, and budget inquiries. Conducts root cause analyses to resolve recurring process problems and transaction discrepancies.
• Performs specialized financial analyses for special projects and assists in drafting guidelines, procedures, and reporting templates.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level