Accounting Assistant - Part-Time (34742)

Texas A&M University 12th Man Foundation•College Station, TX

7d•Onsite

About The Position

Under the general supervision of the Senior Director of Accounting and Human Resources, the Accounting Assistant will assist with core functions and daily processes of the Finance Department in support of the mission of the 12th Man Foundation. The ideal candidate for this role will be highly organized and detail-oriented with an ability to multitask and adjust to shifting priorities in a fast-paced environment.

Requirements

Bachelor’s Degree or pursuit of bachelor’s degree in business, accounting, finance, or related discipline
Satisfactory completion of introductory accounting courses and a basic understanding of accounting and financial principles
Proficient in all applications of Microsoft Office, especially Microsoft Excel
Accurate - High level of efficiency, accuracy, and responsibility
Adaptability - the ability to adapt to work-related changes
Communication, Oral - the ability to communicate effectively with others using the spoken word
Communication, Written - the ability to communicate in writing clearly and concisely
Customer Oriented- the ability to take care of the customers’ needs while following company procedures
Detail Oriented - the ability to pay attention to the minute details of a project or task
Motivated - Motivation and strong desire to take on new challenges
Organized- possessing the trait of being organized or following a systematic method of performing a task
Problem Solving - the ability to find a solution for or to deal proactively with work-related problems
Tactful - the ability to show consideration for and maintain good relationships with others
Teamwork- Willingness to support coworkers and do whatever needs to be done to complete projects and tasks as an organization

Nice To Haves

Knowledge of Fund Accounting is preferred

Responsibilities

Execute accounts payable processes: Assemble, review and verify invoices and check requests
Post payable transactions in accounting system
Prepare and perform check runs
Ensure timely payment of vendor invoices
Maintain control of check issuance and check registers
File and scan electronic copies of supporting documentation
Provide supporting documentation for audit
Perform daily financial transactions, including the recording of cash receipts, group ticket sales transactions, and contribution distributions
Perform daily credit card reconciliations
Assist the Senior Director of Accounting and Human Resources with the annual budget process, including preparation, entry, and quarterly review of actuals to budget for all departments
Collect W-9’s from new vendors and process them through our systems
Support monthly execution of expense reports for all staff
Reconcile expense transactions on a monthly basis ensuring all credit card expenses have been accounted for
Assist with the reconciliation of financial discrepancies in clearing accounts by collecting and analyzing account information
Support monthly financial report runs and data analysis
Provide administrative support and execute special projects as needed