Part-time Accounting Assistant

New World Symphony•Miami Beach, FL

5d•Onsite

About The Position

The Accounting Assistant provides administrative and accounting support to the Finance team, helping ensure the efficient processing of financial transactions and day-to-day office operations. This role supports accounts receivable activities, assists with expense and invoice administration, maintains key records and documentation, and serves as a liaison for various operational functions, including mail services, parking administration, and office supply management.

Requirements

Associate degree in Accounting, Finance, Business Administration, or a related field preferred
One to three years of administrative, accounting, bookkeeping, or finance support experience preferred
An equivalent combination of education and experience may be considered
Strong attention to detail and commitment to accuracy
Ability to maintain confidentiality and handle sensitive financial information
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
Effective written and verbal communication skills
Ability to work independently while collaborating effectively with colleagues across departments
Proficiency with Microsoft Office Suite, particularly Excel and Word
Customer-service-oriented approach and ability to interact professionally with employees, vendors, and external partners
Passion for the mission of New World Symphony and commitment to its values of community, respect, excellence, accountability and trust

Nice To Haves

Experience working in a nonprofit organization or arts environment is a plus
Familiarity with Financial Edge NXT and/or Tessitura is preferred

Responsibilities

Assist with preparing accounting posts and supporting documentation from the Box Office and Development department for review and processing
Upload accounting posts from Tessitura into Financial Edge NXT and assist in reconciling transactions as needed
Prepare and deliver cash deposits to the bank on scheduled deposit days
Provide administrative support related to executive expenses, including gathering documentation, coding support, and credit card reconciliation assistance
Assist with processing and organizing occasional invoices and related supporting documentation
Maintain organized financial records and assist with document retention practices
Assist with maintaining insurance policy files and related documentation
Track insurance policy renewals, prepaid expenses, and supporting records
Support forecasting and budgeting activities by maintaining accurate insurance-related schedules and documentation
Manage incoming and outgoing mail, including monitoring mail for checks and coordinating FedEx, UPS, and other shipments
Order, receive, and maintain office supply inventory
Serve as the primary administrator for employee parking cards, including issuing new cards, replacing lost or damaged cards, maintaining records, and coordinating with the City of Miami Beach when necessary
Assist with special projects and other administrative or finance-related duties as assigned