Accounting Assistant- Part Time
About The Position
The Accounting Assistant provides part-time administrative and transactional support to PEC’s Accounting team, primarily in accounts payable, expense reporting, and vendor account maintenance. The role helps ensure routine accounting activities are completed accurately and on time while supporting day-to-day department operations. It is based in person at PEC’s Downtown Vancouver, Washington headquarters and averages around 30 hours per week. The hiring range is $21.50–$27.00 per hour. PEC (Pacific Energy Concepts) is an innovative, growing company with more than 17 years of experience designing, developing, and deploying customized energy-efficiency solutions. The company describes its core values as Build to Last, Do the Right Thing, Play to Win, and Push the Envelope. Employment is contingent on completing a drug and background screen. Applicants must already be authorized to work permanently in the United States; PEC cannot provide work-visa sponsorship.
Requirements
- High school diploma required.
- Two to five years of related work experience.
- Strong attention to detail and accuracy.
- Ability to organize work and manage recurring deadlines.
- Comfort working with financial information and maintaining confidentiality.
- Ability to follow established processes and identify questions or discrepancies requiring additional review.
- Working knowledge of Microsoft Excel and other business systems, with the ability to learn new software.
- Collaborative approach and willingness to assist with other accounting-related tasks as business needs arise.
- Valid, insurable driver’s license required.
- Must be currently authorized to work in the United States on a permanent basis; PEC does not provide work-visa sponsorship.
Nice To Haves
- Associate degree or coursework in Accounting, Finance, Business, or a related field preferred.
- Previous administrative, accounts payable, bookkeeping, or accounting experience preferred.
- An equivalent combination of education and relevant experience will be considered.
Responsibilities
- Process vendor invoices accurately and in a timely manner.
- Manage the accounts payable inbox and communicate with vendors and team members.
- Use the accounts payable automation function.
- Assist with online payments when applicable.
- Review invoices and supporting documentation for completeness.
- Assist with monthly accounts payable reconciliations and research discrepancies as needed.
- Maintain organized accounts payable records and documentation according to established processes.
- Escalate invoice discrepancies or unusual transactions to the Accounting Manager.
- Review employee expense reports for completeness and accuracy.
- Verify appropriate general ledger accounts, departments, and projects on expense reports.
- Identify missing documentation or coding issues and follow up as needed.
- Escalate expense-report exceptions or questions to the Accounting Manager for review.
- Maintain vendor records, account information, and online vendor portals.
- Assist with collecting and maintaining vendor documentation.
- Review vendor information for accuracy and update records as needed.
- Support annual 1099 preparation by reviewing vendor records and identifying missing or incorrect information.
- Assist with other accounting-related tasks as business needs arise.
Benefits
- Gain Share Bonus of up to 10%.
- 401(k) with 4% matching and no vesting schedule.
- Health, vision, and dental insurance covered at 90%.
- Paid time off (PTO).
- Casual work environment.
- Team lunches and team trips.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
