Accounting Assistant - Natchitoches, Louisiana

Southern Scripts•Natchitoches, LA

5d•Onsite

About The Position

The Accounting Assistant works closely with the Accounting Team under the general supervision of the Accounting Administrator. The role supports Accounts Receivable, Accounts Payable, and vendor documentation and data maintenance. It also provides administrative support and customer service while upholding company standards for professionalism and strict confidentiality. The position may assess and improve office procedures, train or assign work to subordinates, serve as a contact for employees and the public, communicate with internal and external offices, and ensure administrative details are completed. The position is full-time, hourly, and non-exempt. Some flexibility in hours is allowed, but the employee must be available during core hours of 8:00 a.m. to 5:00 p.m. Central Time. Work times may need to be adjusted to cover meetings across time zones, and extended hours, weekends, or holidays may be required in response to industry demands. The role is onsite in Natchitoches, Louisiana; the benefits section also mentions remote work options.

Requirements

GED required.
Two years of experience with Accounts Receivable processes.
Two years of experience with Accounts Payable processes.
Two years of experience with Microsoft Word and Excel.
Ability to work collaboratively with peers as part of a team.
Familiarity with general Accounts Payable and Accounts Receivable processes.
Strong organizational and time-management capabilities.
Excellent written, verbal, and interpersonal communication skills.
General knowledge of Microsoft Dynamics.
Ability to quickly learn specialized PBM software applications.
Basic knowledge of Microsoft Word and Excel.
Attention to detail and successful experience meeting multiple deadlines.
Ability to provide excellent customer service.
Availability during core hours of 8:00 a.m. to 5:00 p.m. Central Time, with ability to adjust work times for meetings across time zones.
Ability to work extended hours, weekends, and holidays when required by industry demands.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Assist with preparing invoices and verifying their accuracy in relation to claims data.
Submit invoices and supporting documentation to clients via electronic data interchange.
Send 15-day payment reminders to clients regarding late invoice payments.
Save claim remittances in PDF format when invoicing and distribute them to pharmacies when payment is made.
Reconcile Accounts Receivable payments with invoices, identify discrepancies, and communicate them to the Billing Manager.
Research pharmacy claim, payment, and remittance questions from clients and vendors.
Maintain and secure records required for 1099 compliance.
Maintain and update pharmacy vendor files with tax identification numbers, NPI numbers, and contact information, using the Help Desk system when necessary.
Deposit payments in the bank as needed.
Maintain confidentiality of information and data.
Communicate proactively each day to keep issues and workflow priorities on target.
Assist with projects and perform other duties as assigned.
Comply with obligations under HIPAA related to Protected Health Information.
Report discovered HIPAA violations to the Compliance Officer and/or Human Resources.
Attend, complete, and demonstrate competency in required company HIPAA training.
Assess office procedures and make changes as needed to improve office functioning.
Provide administrative support, serve as a contact for employees and the outside public, communicate with internal and external offices, and ensure administrative details are completed.
May train, assign, and check the work of subordinates.