Accounting Assistant

Associated Students • Long Beach, CA

6h • Onsite

About The Position

Under the direction of the Budget and Finance Manager, and in support of the Director of Finance and Business Office staff, the Accounting Assistant provides accounting and financial support to the ASI Business Office. The position assists with day-to-day accounting operations, financial analysis, journal entries, reconciliations, billing activities, month-end closing, and financial reporting. It reviews transactions and supporting documentation, researches discrepancies, performs account analysis, supports accounts payable and receivable, and helps maintain accurate financial records. The role calls for analytical skills, attention to detail, sound judgment, and the ability to identify errors, unusual transactions, and potential compliance concerns.

The Accounting Assistant also supports budget planning, forecasting, audits, year-end activities, reporting projects, system implementations, and other assignments. The position responds to routine accounting and financial inquiries and refers complex matters to appropriate finance staff. Work shifts are assigned during regular Business Office hours, Monday through Friday, 9:00 AM to 5:00 PM; scheduled hours may fluctuate with departmental needs. Applicants must be current, active CSULB students enrolled in at least 6 units. Appointment is contingent on successful completion of a comprehensive background check based on reportable last actions.

Requirements

• Educational background or coursework in accounting, finance, or business administration is required.
• At least one year of related work experience is required.
• Must be a current and active CSULB student enrolled in a minimum of 6 units.
• Ability to learn and apply basic accounting principles, financial systems, fiscal policies, procedures, and internal controls while maintaining accurate records and supporting documentation.
• Ability to perform arithmetic calculations, identify discrepancies, research routine transaction issues, and communicate questions or concerns to finance staff.
• Proficiency in Microsoft Excel and other Microsoft Office applications for data entry, analysis, tracking, and reporting.
• Ability to manage multiple accounting and administrative assignments accurately and confidentially, with strong organization, attention to detail, and adherence to deadlines.
• Effective communication and collaboration skills when working with students, staff, departments, and customers.
• Availability for scheduled shifts during Business Office operating hours, Monday through Friday, 9:00 AM to 5:00 PM; specific shifts depend on student availability and departmental needs.
• Successful completion of a comprehensive background check is a condition of appointment.

Nice To Haves

• MBA or M.S. in Accountancy or a business major preferred.
• Previous accounting, finance, bookkeeping, accounts payable, data entry, or related office experience preferred.
• Experience reviewing financial records preferred.
• Experience with Microsoft Office Suite, particularly Excel, and accounting or financial systems preferred.

Responsibilities

• Assist with preparing, entering, reviewing, and maintaining journal entries and supporting documentation in accordance with accounting procedures and approval requirements.
• Assist with month-end and year-end closing, including journal entries, account reconciliations, variance analysis, and investigation of unusual or unreconciled items.
• Reconcile accounts and analyze discrepancies between subsidiary records, supporting schedules, and the general ledger; research and help resolve variances.
• Support accounts payable by reviewing invoices and payment documentation, verifying account information and approvals, entering financial data, and assisting with payment processing.
• Review financial transactions and documentation for accuracy, account coding, approvals, and compliance with fiscal policies and procedures.
• Identify unusual transactions, coding errors, duplicate charges, calculation errors, and other discrepancies requiring research or correction.
• Support internal controls by reviewing documentation, verifying approvals, monitoring transactions, and identifying potential compliance concerns for management review.
• Support customer billing and receivables by preparing invoices, maintaining records, monitoring outstanding balances, and following up on unusual or delinquent items.
• Monitor account activity, research transaction discrepancies, and support corrective actions.
• Perform financial data entry and assist with accounting system maintenance, report preparation, transaction research, and assigned system testing and validation.
• Assist with preparing and reviewing financial reports, schedules, and analyses; review information for completeness, accuracy, reasonableness, and consistency.
• Support budget planning, financial forecasting, and financial analyses by gathering, organizing, and analyzing financial information.
• Maintain organized accounting records, electronic files, supporting documentation, and records related to accounting, budgeting, and reporting.
• Provide accounting and administrative support for audits, year-end activities, financial reporting projects, system implementations, and other assignments.
• Respond to routine accounting and financial inquiries from students, staff, departments, and customers; explain required documentation and refer complex matters to finance staff.
• Review and analyze campus invoices and charges billed to ASI, verify departments and account coding, identify discrepancies or duplicate charges, and assist with accurate allocation and processing to ASI accounts.
• Perform other duties reasonably within the scope of the job as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed