Accounting Assistant

The Southern Baptist Theological Seminary • Louisville, KY

3d

About The Position

The Accounting Assistant provides administrative support to the VP of Accounting and Finance and other Accounting Department management. The role handles mail and office supplies, supports accounts payable and general ledger processes, monitors operating cash account activity, maintains filing systems, and assists with reconciliations and analyses. The position also reviews and codes Bookstore invoices, updates inventory costs in the Bookstore POS system, and assists in reconciling Bookstore inventory. The employee performs other duties as assigned by the supervisor.

This position works in a standard office environment, uses standard office machines and a personal computer, supervises no one, and reports to the Manager of Accounting Operations.

Requirements

• High school diploma.
• At least two years of previous work experience related to customer service or accounting.
• Basic Microsoft Word and Excel skills.
• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines in a timely manner.

Nice To Haves

• Some college is preferred.

Responsibilities

• Open, sort, and distribute mail to appropriate departmental staff.
• Maintain office supply levels and reorder supplies as needed.
• Process and print weekly Accounts Payable checks and prepare them for mailing.
• Input approved journal entries and expense reimbursement requests into the general ledger system.
• Monitor daily operating cash account activity for the Seminary and distribute wire and ACH transfer reports to appropriate Seminary personnel.
• Process voided checks and stop payment requests.
• Maintain appropriate departmental paper and/or electronic filing systems.
• Assist the VP of Accounting and Finance and accounting management with preparing reconciliations and analyses.
• Review and code Bookstore invoices.
• Update inventory cost in the Bookstore POS system.
• Assist in reconciling Bookstore inventory.
• Perform other duties as assigned by the supervisor.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED