Accounting Assistant

Philadelphia Gas Works•Philadelphia, PA

3d•Hybrid

About The Position

Philadelphia Gas Works (PGW), the nation’s largest municipally owned gas utility, is seeking an entry-level Accounting Assistant. This cross-trained role performs bookkeeping functions related to accounts payable and receivable, general ledger maintenance, capital and asset management, and database upkeep, depending on unit assignment. The assistant may support upgrades, updates, changes, customizations, or modifications to systems used by Accounting and Reporting; train entry-level personnel and cross-train employees at the 7B/3B classification; and deliver or pick up items off company premises as directed. Assigned work must be completed within daily, weekly, and monthly deadlines. The role supports accounting and reporting activities, including capital budgets and projects, fixed assets and continuing property records, investments and restricted funds, accounts payable processing, financial reporting, reconciliations, bank-account activity, journal entries, and audit documentation. Other work may be assigned when operating conditions require it.

Requirements

High school diploma or GED.
Computer literacy and proficiency with Microsoft Office, specifically Excel and Word, and Oracle.
Completion of the required on-the-job training program and collective bargaining agreement requirements to progress from training salary wage 67B to standard full-time wage 63B.

Nice To Haves

Advanced accounting training.
Knowledge of one or more of the following: accounts payable, accounts receivable, payroll, finance, general ledger, bank reconciliations, capital, or fixed assets.
Knowledge of general office practices and clerical work.
Ability to use standard office equipment such as copiers and facsimiles.

Responsibilities

Complete assigned work according to daily, weekly, and monthly deadlines.
Assist with analysis of reimbursable capital projects from inception through capitalization, including submitting appropriate invoices for payment.
Maintain PGW Continuing Property Records and fixed assets, including capitalization and retirement of assets according to project specifications.
Maintain, process, and support monthly capital spending details, invoices, and usage reflected in capital status and progress reports.
Update, monitor, and maintain spreadsheets tracking daily investments of excess operating and capital funds.
Maintain actual-funds records and prepare general ledger journal entries related to restricted investments.
Open and close non-construction projects in the accounting system, analyze projects, and reconcile monthly detail to the sub-ledger.
Update and analyze the monthly interest income schedule for accuracy.
Support accounts payable administration, including balancing the monthly Accounts Payable Trial Balance.
Create purchase requisitions and limited purchase orders, obtain appropriate approvals, process departmental invoices, and initiate purchase orders to replenish departmental petty cash.
Gather vendor invoices and supporting documents and process daily payment batches through the Accounts Payable System, including checks, wire transfers, payroll, customer refunds, retainage, and credit invoices.
Maintain files and documents in accordance with PGW retention schedules and provide copies for internal and external audits.
Analyze, calculate, and reconcile interest income, bank fees, related general ledger accounts, and monthly bank statements for PGW bank accounts.
Run and reconcile payment reports and invoice batch reports for supervisor review and invoice batch approval.
Prepare, calculate, and enter general ledger journal entries supporting PGW income statements, balance sheets, and related reports and schedules.
Prepare and distribute monthly deposit correction summaries and advice-of-error reports for review.
Assist with accounts receivable, financial reporting, and reconciliation activities.
Perform other work when operating conditions require it.
Assist with system upgrades, updates, changes, customizations, or modifications; train entry-level personnel and cross-train other employees as assigned.
Deliver or pick up items off company premises as directed.