Accounting Assistant- Medical Clinic

FIRST PHYSICIANS•West Odessa, TX

12d

About The Position

First Physicians is seeking a detail-oriented and organized Accounting Assistant to support accounting and administrative operations across its three clinic locations in Odessa, Texas. The role involves routine accounting and bookkeeping, maintaining accurate financial records, supporting payroll processing, and coordinating cost-effective supply orders. The successful candidate will be dependable, accurate, comfortable working in a fast-paced environment, and able to maintain confidentiality while helping keep financial operations organized and running smoothly.

Requirements

High school diploma or equivalent required.
Strong attention to detail and organizational skills.
Basic understanding of accounting principles and financial documentation.
Ability to manage multiple tasks, meet deadlines, and work independently.
Strong communication and problem-solving skills.

Nice To Haves

Additional accounting coursework or a degree.
Previous experience in accounting, bookkeeping, accounts payable, or accounts receivable.
Experience in a healthcare or medical office setting.

Responsibilities

Assist with daily accounting and bookkeeping tasks.
Process invoices, payments, and expense reports.
Assist with accounts payable and accounts receivable.
Reconcile financial records, statements, and transactions.
Enter and maintain accurate financial data in accounting systems and spreadsheets.
Track expenses, prepare reports, and maintain organized financial documentation.
Review transactions for accuracy and identify discrepancies for resolution.
Order office and medical supplies as needed, ensuring purchases are cost-effective and within established budgets.
Monitor supply needs across three clinic locations and coordinate orders to avoid shortages and unnecessary spending.
Compare pricing and vendors when appropriate to identify cost-saving opportunities.
Communicate with clinic staff and management about invoices, payments, supply orders, and financial records.
Maintain confidentiality when handling sensitive financial and business information.
Provide general administrative support to the accounting department as needed.
Assist with payroll processing, including reviewing timesheets, verifying employee hours, and maintaining accurate payroll records.