Accounting Assistant 5-8 (Accounts Payable)

State of Michigan•Lansing, MI

3d•Hybrid

About The Position

The Michigan Department of Corrections (MDOC) is seeking an Accounting Assistant. This position is responsible for the pre-audit and processing of vendor payments for the CFA/FOA utilities budget in SIGMA. The role involves processing commodity and non-commodity-based payments, as well as journal vouchers and correcting entries. The position also interacts with other department staff and vendors. For the Accounting Assistant 8 level, this role serves as an advanced worker responsible for reconciling and processing payments, ensuring transactions post correctly to balance sheet accounts, and verifying proper chart of account coding and event types. This advanced role also involves explaining work instructions to other Accounting Assistants.

Requirements

Completion of high school.
One year of administrative support experience (for Accounting Assistant 6).
Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances (for Accounting Assistant E7).
Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances (for Accounting Assistant 8).
Attach a cover letter and resume to your application.
New hires will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.
All new employees will complete additional online training to successfully complete their non-custody new employee training.
Report any possible conflict of interest.
Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
Attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date (if applicable).

Nice To Haves

Experience with SIGMA.
Experience with Accounts Payable.

Responsibilities

Pre-audit and processing of vendor payments for CFA/FOA utilities budget in SIGMA.
Process commodity and non-commodity-based payments in SIGMA.
Process journal vouchers and correcting entries in SIGMA.
Interact with other department staff and vendors.
Reconcile and process commodity and non-commodity-based payments in SIGMA (for Accounting Assistant 8).
Ensure all transactions post correctly to balance sheet accounts in SIGMA (for Accounting Assistant 8).
Ensure proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA (for Accounting Assistant 8).
Explain work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary (for Accounting Assistant 8).