Accounting Assistant (Accounts Payable)

Spotsylvania County School District • Fredericksburg, VA

22h • Onsite

About The Position

The Accounting Assistant (Accounts Payable) is responsible for assisting in the administration of the district's financial business operations, ensuring prompt and accurate processing of invoices and revenues, as well as payments to vendors, in accordance with school board policy. The Accounts Payable Specialist also contributes to the smooth flow of information and communications within the Accounts Payable team and the Finance Department.

Requirements

• High School Diploma or GED
• Five (5) years of experience in Accounts Payable, Bookkeeping or related field.

Nice To Haves

• Associate’s Degree in Finance, Accounting, Business Administration or related field
• Bachelor’s Degree in Finance, Accounting, Business Administration or related field

Responsibilities

• Provide daily financial software and process/procedure support for school and district bookkeepers to improve understanding and compliance with rules and processes.
• Approve invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements.
• Troubleshoot and assist in resolving discrepancies/issues, communicating with bookkeepers and team members.
• Assist in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification.
• Cash deposit/EDI journal preparation, AP check/void check processing, and bond payments.
• Sorting and distributing mail, end of year 1099 processing, purchasing card reconciliation, outstanding check resolution, and processing budget/expense transfers and other journal entries.

Benefits

• competitive salary
• monthly PTO accrual
• robust healthcare benefit plans
• enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match
• FMLA and Short-Term Disability leave
• Tuition Reimbursement
• Employee Assistance Programs (EAPs)
• employer paid Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED