Accounting Associate, Accounts Payable

Miller Electric Company•Jacksonville, FL

About The Position

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. Accounts Payable Associate – Join the Miller Team Are you looking for a rewarding career as an Accounts Payable Associate? Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity. For nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values— trust, collaboration, safety, quality, community, and stewardship —and in how we bring these values to life every day.

Requirements

High school diploma required
Strong proficiency in Microsoft Office Suite, especially Excel
Experience working with ERP systems (COINS preferred), accounting software, and databases
High level of accuracy and attention to detail
Strong numerical aptitude and analytical mindset
Effective data entry and record-keeping skills
Well-organized with the ability to manage multiple tasks and priorities
Ability to maintain confidentiality and handle sensitive financial information
Strong communication and problem-solving skills
Ability to work independently while also collaborating within a team environment

Nice To Haves

Associate's degree in accounting, Finance, Business Administration, or a related field preferred
Relevant certifications or additional accounting coursework is a plus
Prior experience in accounting, bookkeeping, or administrative support roles preferred

Responsibilities

Sorting incoming USPS mail
Scanning hard copy invoices into email via the copier
Processing in Scanman (Review & Verify)
Review of Invoices: Investigating invoices that have problems or were rejected by the project manager
All invoices must be reviewed for Taxes, Job #’s, Discounts, and determine the G/L Accounting for Subcontractor and Suppliers.
For those invoices without tax, It must be determined if the job is tax-exempt or if the vendor is not registered to collect tax, and then self-assessing the sales tax on invoices that need it.
Scanman processing (JDE): Processing purchase orders
Processing retainage invoices
Processing all individual invoices
EDI invoices: Importing Graybar and HD Supply invoices from FTP site every morning
Scanning in and emailing error reports every Friday
Vendor Relations: Answering emails and phone calls from vendors regarding invoices/payment status.
Working with project managers and vendors to resolve invoices that have problems or need any changes or corrections, i.e. Adding sales tax, Obtaining copies of missing invoices, or Original invoices for Credit memos, and resolving any disputed invoices.
Statement Reconciliations: Before each check run, making sure there are no duplicates and that our account is up to date.
Research for any discrepancies, overpayments, missing invoices, short payments, and overpayments.
Match up any Payment remittances with checks and stuffing into envelopes every check run
Running envelopes through Stamp machine
Continuous improvement ideas and suggestions for improving our current AP environment
Record financial transactions in ERP systems, spreadsheets, and accounting software with a high degree of accuracy
Post debits and credits appropriately to ensure accurate financial reporting and identification of discrepancies
Reconcile invoices, research discrepancies, and initiate corrective actions as needed
Prepare and process bank deposits, including handling cash, checks, and electronic payments
Maintain and organize financial records, documentation, and supporting schedules
Verify accuracy of spreadsheets, reports, and data entries
Assist with bookkeeping activities and general accounting support tasks
Enter and maintain key financial data in systems with attention to detail and timeliness
Participate in quarterly and annual audit processes
Support invoicing processes and help ensure timely and accurate billing
Assist with monitoring customer accounts and identifying outstanding balances
Support collections efforts through follow-up and coordination with internal teams
Investigate and resolve customer payment discrepancies when necessary
Prepare and file sales and use tax returns in compliance with state and local regulations