Accounting Technician (Accounts Payable)

City of Sunny Isles Beach•Sunny Isles Beach, FL

1d•Onsite

About The Position

The purpose of this position is to perform accounting support and administrative work in the preparation, processing, maintenance and verification of accounts payable and any other duties as assigned within the Finance Department. This is a finance support position.

Requirements

Knowledge of financial accounting and management information systems, processes and controls.
Strong computer skills including Microsoft Office Word, Excel, and Microsoft Office Outlook.
Accurate data entry skills and attention to detail
Ability to prepare statistical documents and reports.
Ability to manage stress and time.
Associate's Degree in accounting, finance or business administration supplemented by three (3) years of relevant accounting experience or a combination of training and experience may be substituted.

Responsibilities

Receives invoices from vendors via email and uploads them to Laserfiche Forms for routing to the appropriate departments for approval.
Scans and uploads hard-copy invoices received by mail or forwards them to the appropriate departments for approval.
Reviews, processes, and enters all approved vendor invoices and claim vouchers into the financial system software.
Reviews the invoice edit listing to validate the accuracy of all invoices input into the system.
Works closely with Purchasing to ensure purchase orders have sufficient balances and City policies are being followed.
Prepares weekly check runs to process vendor invoice payments and approved manual checks and manages the weekly mailing of payments to vendors.
Responds to vendor inquiries related to payments and invoices and conducts follow-up and research on past-due balances to facilitate payment.
Maintains and administers the general City credit card to employees when requested and ensures the credit card authorization form has been approved by the department head prior to releasing the credit card and that all receipts are provided upon return of the credit card.
Serves in a backup capacity for other accounting responsibilities.
Performs special projects and other related tasks as assigned.